Staffing & Admin Assistant (Contract to Perm) – In-Office

EmployBridge, LLC; Bloomington (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

EmployBridge, LLC in Bloomington, IN is seeking a Staffing Assistant/Office Admin to join our branch team. This in-office role runs Monday–Friday, 8am–5pm, supporting payroll, onboarding, and client services to ensure smooth daily operations.

You will greet visitors, screen calls, assist with recruiting, process documents, manage purchase orders, and maintain CRM records. This contract-to-perm position offers an opportunity to grow within a busy office environment.

Qualifications

• High school diploma or 6 months related experience
• 2+ years of administrative experience in a busy office environment
• Excellent customer service skills, including the ability to react appropriately in stressful situations and deal with difficult customer or vendor situations diplomatically
• Able to switch tasks throughout the day, prioritize and manage repetitive tasks in a fast-paced environment
• Communicates information and ideas clearly and articulately both in oral and written form. Uses appropriate language, style and methods depending on audience and the purpose of communication
• Achieves results in a quality, timely, and cost-effective way. Sees priorities, plans the efficient use of resources, and monitors progress against objectives
• Responds positively to change and adapted to new situations quickly. Able to take on a diverse range of tasks equally effectively
• Experience using various technology platforms to drive effective decisions

Responsibilities

• Greets walk-ins and serves as the first point of contact in the branch.
• Receives and screens visitors and telephone calls and handles general inquiries.
• Assists with the onboarding process and new-hire orientations to provide support to the customer success team.
• Provides support to the recruiting team as needed to ensure applicants complete all facets of the application process.
• Coordinates, completes, and scans documents in support of workers compensation claims.
• Processes and updates payroll records.
• Documents unemployment terms and details in CRM.
• Creates, processes, and files all purchase orders and invoices for the branch.
• Orders supplies based on assessment.

Skills

Administrative experience

Customer service

Multitasking

Communication skills

Results oriented

Adaptability

Tech proficiency

Education

High school diploma

Tools

CRM

Job description

EmployBridge, LLC in Bloomington, IN is seeking a Staffing Assistant/Office Admin to join our branch team. This in-office role runs Monday–Friday, 8am–5pm, supporting payroll, onboarding, and client services to ensure smooth daily operations.

You will greet visitors, screen calls, assist with recruiting, process documents, manage purchase orders, and maintain CRM records. This contract-to-perm position offers an opportunity to grow within a busy office environment.