Staff Secretary I – Open to Kern High School District Regular and Substitute Employees Only –

Kern High School District; Bakersfield (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Kern High School District in Bakersfield, California seeks a clerical/secretarial professional to support day-to-day operations within the unit. The role emphasizes accurate typing, minute taking, data entry and meeting coordination.

Candidates should type at least 45 NET WPM, be proficient in Microsoft Office, and familiarity with Adobe Photoshop and Illustrator. A criminal history check and an in-person typing certificate are required with the application.

Qualifications

• Two years of broad and varied clerical experience.
• Ability to handle busy phones and multitask.
• Typing certificate must accompany application; certificates less than two years old.
• Criminal history check will be required.

Responsibilities

• Perform a variety of clerical and secretarial duties.
• Type documents, take minutes, and manage filing.
• Coordinate activities and maintain schedules.
• Support day-to-day office operations.

Skills

45+ WPM typing

Communication

Attention to detail

Record keeping

Time management

Tools

Microsoft Office

Adobe Photoshop

Adobe Illustrator

Job description

QUALIFICATIONS: This position requires knowledge of proper office methods, techniques and procedures; word processing techniques; proper telephone techniques, English usage, grammar, punctuation, spelling and attention to detail.

Must have the skill to learn the operations, procedures, policies and requirements of assigned operational units and apply them with good judgment; learn, interpret and successfully apply District rules, policies and procedures while independently carrying out a variety of technical procedures; operate a variety of standard office machines and equipment.

Applicant must possess the ability to type ++45 NET WPM++, take non-verbatim notes or minutes and transcribe dictation with speed and accuracy; perform mathematical calculations accurately; maintain efficient record keeping and filing systems, prepare routine reports; coordinate activities and maintain a schedule of events; analyze situations and take appropriate action regarding routine procedural matters without immediate supervision; communicate effectively and tactfully in oral and written forms; proficiency with the Microsoft Office Suite, Adobe Photoshop, and Adobe Illustrator; are also desirable; understand and carry out oral and written instructions; establish and maintain effective work relationships with those contacted in the course of work.

Requires two years of broad and varied experience in typing and clerical work, the ability to handle busy phones, and work with more than one task simultaneously.

A RECENT (IN-PERSON) FIVE-MINUTE TYPING CERTIFICATE MUST ACCOMPANY APPLICATION TO BE SUCCESSFUL. Certificates must be less than two years old and cannot be completed through an online website. Kern High School District employees who currently work in a position requiring the same or higher minimum typing speed do not need to submit a typing certificate.

A CRIMINAL HISTORY CHECK WILL BE REQUIRED OF THE SUCCESSFUL CANDIDATE PRIOR TO EMPLOYMENT.

DUTIES OF POSITION: Under supervision performs a variety of complex and responsible clerical and secretarial duties in support of the day-to-day operations within the operational unit. This position performs moderately complex and responsible functions accomplishing a variety of tasks and requires focused attention to detail.

STARTING SALARY: $3,386.64 (monthly)

NUMBER OF MONTHS: 9.4 (to begin as soon as possible)

NUMBER OF HOURS: 8 (daily working hours 7:00 a.m. to 4:00 p.m.)