Typist Clerk II at Borchardt Elementary School

Lodi Unified School District; Lodi (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Lodi Unified School District seeks a dedicated Typist Clerk II to support school offices with clerical tasks, data entry, and record keeping. The role involves handling attendance, enrollment, and communications with staff and the public.

The position requires a high school diploma or equivalent and a typing certificate, with accuracy and reliability in processing documents and maintaining files.

Qualifications

• Type letters, memoranda, bulletins and reports from copy or instructions.
• Type documents for supervisor and staff as directed.
• Proof documents for accuracy and procedures.
• Compile and tabulate data and maintain files/records.
• Input records into computer systems.

Responsibilities

• Answer telephone and greet visitors; provide routine information.
• Assist in attendance and enrollment processes as assigned.
• Receive and review applications for completeness; determine eligibility.
• Maintain student records and distribute mail and materials.
• Operate office machines and meet deadlines.

Skills

Typing 45 wpm

Office practices

Record keeping

Interpersonal skills

Communication skills

Education

High school diploma or equivalent

Typing certificate

Tools

Computer terminal

Office equipment

Job description

Basic Function

Perform a variety of clerical support duties for an assigned school, department or program according to several specific routines and broadly defined policies and procedures.

Job Description / Essential Elements

LODI UNIFIED SCHOOL DISTRICT

CLASS TITLE: TYPIST CLERK II

Basic Function

Perform a variety of clerical support duties for an assigned school, department or program according to several specific routines and broadly defined policies and procedures.

Distinguishing Characteristics

The Typist Clerk II classification performs a variety of clerical support duties involving application of broadly defined policies and procedures. The Typist Clerk II classification performs a variety of complex and diverse clerical duties involving independent judgment and action within a specific office functional area which requires a knowledge of the function served or provides sole clerical support to a major school or District office function.

Representative Duties

Individual positions may not perform all of the duties listed nor do these examples include all responsibilities of positions in this class.

• Type letters, memoranda, bulletins, reports, schedules, lists, handbooks, questionnaires, requisitions or other materials from straight copy, rough draft or verbal instructions; compile information from various sources and type a variety of forms. E
• Type and perform other clerical duties for the assigned supervisor, certificated personnel, administrators and other staff members as directed. E
• Proof documents for accuracy, completeness and conformance to established procedures. E
• Compile and tabulate statistical data. E
• Develop and maintain a variety of files and records. E
• Input a variety of records and information into computer system. E
• Answer telephone, greet students and the public and provide routine information and direct inquiries to the appropriate person or office; make phone calls to request or provide information as directed. E
• Assist in maintaining records for an assigned program. E
• Operate a variety of office machines including a computer terminal, typewriter, calculator and duplicating machines. E
• Participate in the attendance function in a school office as assigned. E
• Receive and verify applications for program services; receive and review applications for completeness and accuracy according to program guidelines; recommend eligible program participants. E
• Review records according to program guidelines to assure continued eligibility of program participants. E
• Enroll students and maintain student records as assigned; assist students with information and services as necessary.
• Order, store and issue supplies and materials as directed.
• Assure the timely distribution and receipt of a variety of records, reports and bulletins as directed.
• Receive, sort and distribute incoming and outgoing mail as assigned.
• Perform related duties as assigned.

Knowledge And Abilities

• Modern office practices, procedures and equipment.
• Record keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Reading and writing communication skills.
• Oral and written communications skills.
• Basic math.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer and assigned software.

Ability To

• Maintain accurate records and prepare reports.
• Understand and follow oral and written directions.
• Learn to operate a computer terminal.
• Establish and maintain cooperative and effective working relationships with others.
• Type at 45 words net per minute from clear copy.
• Work confidentially with discretion.
• Make arithmetic calculations quickly and accurately.
• Operate a wide variety of office equipment.
• Meet schedules and time lines.
• Plan and organize work.
• Communicate effectively both orally and in writing.

Education And Experience

Any combination equivalent to: high school diploma or equivalent and responsible clerical experience.

Environment

WORKING CONDITIONS:
Office environment.

Physical Demands

• Dexterity of hands and fingers to operate a computer, typewriter and other office machines.
• Sitting for extended periods of time.
• Bending at the waist, kneeling or crouching.
• Reaching overhead above the shoulders and horizontally to maintain and retrieve files.
• Board Approved 11/2/99.

Requirements / Qualifications

BASIC FUNCTIONS

Perform a variety of clerical support duties for an assigned school, department or program according to several specific routines and broadly defined policies and procedures.

Desirable Qualifications

EDUCATION AND EXPERIENCE

Any combination equivalent to: high school diploma or equivalent and responsible clerical experience.

Required Documents

• High School Diploma or Equivalent OR Associate's Degree OR Bachelor's Degree OR Higher Education Degree
• Typing Certificate for 45 words net per minute from clear copy.

Special Requirements/Certificates

ATTACH TO APPLICATION per district standard: current typing certificate (within last 6 months) for 45 NWPM (5-minute test with 5 or less errors). Original typing certificate must be verified. Internet certificates are not acceptable. A practical job skills test may be administered as part of the interview process. If selected for the position, out-of-district applicants must be T.B tested and fingerprinted.

Comments And Other Information

EQUAL OPPORTUNITY EMPLOYER

NONDISCRIMINATION IN EMPLOYMENT

We do not discriminate against or tolerate the harassment of employees or job applicants on the basis of their actual or perceived sex, race, color, religion, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, or sexual orientation. Physically or mentally disabled employees or applicants may request reasonable accommodation.

Lodi Unified School District Maintains a Tobacco Free Workplace.

• Candidates selected for interview will be notified by phone. ***