Clerical Assistant I Short Term Hourly (Temporary)

Antelope Valley College; Lancaster (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

Antelope Valley College seeks a Clerical Assistant I Short Term Hourly (Temporary) to provide on-site clerical support. The role involves routine typing, filing, copying and general clerical duties under supervision on campus in California.

Responsibilities include handling mail, phones, records, word processing and basic office operations. This is a temporary, hourly position with continuous application deadlines and a starting pay of $19.55 per hour.

Qualifications

• Any combination equivalent to: graduation from high school or G.E.D. equivalent.
• Knowledge of basic record-keeping, grammar, spelling, punctuation, and vocabulary.
• Ability to handle telephone etiquette and operate basic office machines.

Responsibilities

• Perform routine typing, filing and clerical tasks as assigned.
• Duplicate, collate, staple and distribute materials for instructors and classrooms.
• Maintain records, indexes and filing systems; sort and file documents.
• Answer visitors and telephone inquiries with established guidelines; relay messages.
• Process mail and ensure timely distribution of records and bulletins.
• Operate office equipment such as typewriter and copier.
• Record monies and fundraising transactions for accounting.

Skills

Basic record-keeping

English usage

Telephone etiquette

Basic math

Office equipment operation

Education

High school diploma or GED

Tools

Computer software

Office equipment

Job description

Antelope Valley College

Clerical Assistant I Short Term Hourly (Temporary)

Salary: $19.55 Hourly

Deadline: Continuous

DESCRIPTION

Under the direction of an assigned supervisor, perform routine typing, filing, copying and general clerical activities in support of a program or District function. Performs other related duties as may be assigned.

REPRESENTATIVE DUTIES

E = indicates essential duties of the position

• Performs routine filing, copying and typing assignments from detailed copy; proofreads completed typing assignments. (E)
• Duplicates items; collates, staples and stacks materials per instructions; packages completed copies for administrative and classroom use. (E)
• Maintains records, inventories, indexes and cross references files; sorts, classifies and files documents as directed. (E)
• Receives visitors; answers telephone and refers telephone calls and visitors to appropriate personnel; answers routine questions according to established guidelines. (E)
• Receives and makes telephone calls as directed; takes and relays messages. (E)
• Receives, sorts and distributes incoming and outgoing mail. (E)
• Assures the timely distribution and receipt of a variety of records, reports and bulletins as directed. (E)
• Operates a variety of office equipment, such as typewriter, calculator and copy machine. (E)
• Receives, records monies received; records fundraising related transactions to accounting. (E)
• Prepares instructors materials as directed; order supplies when needed. (E)
• Perform other related duties as may be assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school or G.E.D. equivalent.

KNOWLEDGE OF:

• Basic record-keeping and filing techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Telephone techniques and etiquette.
• Basic math.
• Operation of office machines including computer equipment and applicable software.

ABILITY TO:

• Learn modern office practices, procedures and equipment.
• Perform clerical duties such as filing, duplications, typing and maintaining routine records.
• Operate a computer terminal, copier, typewriter and adding machine.
• Make arithmetic calculations quickly and accurately.
• Understand and follow oral and written directions.
• Learn office procedures, rules and methods.
• Type at 40 words net per minute.
• Work cooperatively with others.
• Communicate effectively both orally and in writing.

OTHER INFORMATION

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:

Not applicable – no permanent full-time staff to supervise.

CONTACTS:

Co-workers, mailroom, cashier's office, security, students, clients, and the general public.