Staff Recruiting Assistant

Arnold & Porter; Washington (District of Columbia); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

Potential discretionary annual bonus

Overtime eligibility

Job summary

Arnold & Porter is looking for a Staff Recruiting Assistant to join its team in Washington, DC. This role plays a crucial part in the recruitment lifecycle, ensuring a high-quality experience for candidates.

The successful candidate will coordinate communications, manage applicant tracking, and support various recruiting initiatives in a fast-paced environment.

Qualifications include administrative support experience, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Minimum of one year of administrative support experience in a professional services environment.
• Ability to handle confidential information with discretion.
• Flexibility to work additional hours as needed.

Responsibilities

• Prepare and distribute bi-weekly staff recruiting communications.
• Manage ATS records, including applicant checklist and dispositioning.
• Schedule and facilitate virtual and in-person interviews.

Skills

Administrative support experience

Microsoft Office proficiency

Organizational skills

Communication skills

Problem-solving skills

Education

Two-year college degree or equivalent experience

Tools

Applicant Tracking System (ATS)

Smartsheet

Job description

The Human Resources Department of Arnold & Porter is seeking a Staff Recruiting Assistant to join its Washington, DC office. This role supports the staff recruiting team across the full recruitment lifecycle and plays a key part in ensuring an efficient, high-quality candidate experience.

Key Responsibilities

• Prepare and distribute bi-weekly staff recruiting communications.
• Scan, upload, and maintain recruiting documents in the Applicant Tracking System (ATS).
• Manage ATS records, including applicant dispositioning, check-ins, and merging duplicate files.
• Post and remove job openings internally and externally; create and maintain electronic recruiting files in iManage.
• Manage job postings on external recruiting platforms.
• Administer and track candidate diagnostic skills assessments.
• Maintain and update recruiting Smartsheets and tracking spreadsheets.
• Submit new hire and non-employee worker conflicts for processing and electronically file completed materials and clearance communications.
• Process non-employee workers and enter required data into the HRIS.
• Track and maintain records for all non-employee workers.
• Schedule and facilitate virtual and in-person interviews through the ATS.
• Greet and escort candidates for on-site interviews as needed.
• Process invoices and expenses.
• Assist with Staff Appreciation Week, Service Awards, and other HR-sponsored events as needed.

Qualifications

• Two-year college degree or equivalent experience.
• A minimum of one year of administrative support experience, preferably in a professional services, corporate, or law firm environment.
• Prior office experience in a law firm or professional setting is a plus.
• Strong proficiency in Microsoft Office (Word and Excel); experience with Smartsheet and ATS platforms preferred.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Excellent organizational, communication, and problem-solving skills.
• Ability to prioritize, manage time effectively, and handle multiple tasks simultaneously.
• High level of attention to detail in a fast-paced environment.
• Reliable, motivated, and client-service oriented.
• Flexibility to work additional hours as needed.

The anticipated base salary for this position is $52,000 - $58,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

As a nonexempt position, this position is eligible for overtime. The firm may provide a discretionary bonus annually.