Staff Recruiting Assistant

WERC; Washington (District of Columbia); On-site; USD 52,000 - 58,000; Full time

Job summary

WERC is looking for a Staff Recruiting Assistant in Washington, DC to support the recruiting team across the full recruitment lifecycle. Your role will include preparing recruitment communications and managing digital records in the ATS, ensuring an efficient candidate experience.

The ideal candidate holds a two-year college degree with administrative support experience, and proficiency in Microsoft Office. The anticipated salary for this position ranges from $52,000 to $58,000. This role also offers eligibility for overtime and potential for a discretionary bonus.

Qualifications

• Minimum of one year of administrative support experience, preferably in a professional services, corporate, or law firm environment.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Reliable, motivated, and client-service oriented.

Responsibilities

• Prepare and distribute bi-weekly staff recruiting communications.
• Manage ATS records and job postings.
• Schedule and facilitate virtual and in-person interviews.

Skills

Strong proficiency in Microsoft Office (Word and Excel)

Excellent organizational skills

Effective communication skills

Problem-solving skills

Ability to prioritize and manage time effectively

Education

Two-year college degree or equivalent experience

Tools

Applicant Tracking System (ATS)

Smartsheet

Job description

Overview

The Human Resources Department of Arnold & Porter is seeking a Staff Recruiting Assistant to join its Washington, DC office. This role supports the staff recruiting team across the full recruitment lifecycle and plays a key part in ensuring an efficient, high-quality candidate experience.

Key Responsibilities

• Prepare and distribute bi-weekly staff recruiting communications.
• Scan, upload, and maintain recruiting documents in the Applicant Tracking System (ATS).
• Manage ATS records, including applicant dispositioning, check‑ins, and merging duplicate files.
• Post and remove job openings internally and externally; create and maintain electronic recruiting files in iManage.
• Manage job postings on external recruiting platforms.
• Administer and track candidate diagnostic skills assessments.
• Maintain and update recruiting Smartsheets and tracking spreadsheets.
• Submit new hire and non-employee worker conflicts for processing and electronically file completed materials and clearance communications.
• Process non-employee workers and enter required data into the HRIS.
• Track and maintain records for all non-employee workers.
• Schedule and facilitate virtual and in-person interviews through the ATS.
• Greet and escort candidates for on-site interviews as needed.
• Process invoices and expenses.
• Assist with Staff Appreciation Week, Service Awards, and other HR-sponsored events as needed.

Qualifications

• Two-year college degree or equivalent experience.
• A minimum of one year of administrative support experience, preferably in a professional services, corporate, or law firm environment.
• Prior office experience in a law firm or professional setting is a plus.
• Strong proficiency in Microsoft Office (Word and Excel); experience with Smartsheet and ATS platforms preferred.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Excellent organizational, communication, and problem‑solving skills.
• Ability to prioritize, manage time effectively, and handle multiple tasks simultaneously.
• High level of attention to detail in a fast‑paced environment.
• Reliable, motivated, and client-service oriented.
• Flexibility to work additional hours as needed.

The anticipated base salary for this position is $52,000 - $58,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.