Staff Recruiting Assistant

Terumo Cardiovascular; Washington (District of Columbia); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

Discretionary annual bonus

Overtime eligibility

Comprehensive benefits package

Job summary

Terumo Cardiovascular in Washington, DC is seeking a Staff Recruiting Assistant to support the staff recruiting team throughout the recruitment lifecycle. This critical role ensures a high-quality candidate experience and involves managing ATS records, scheduling interviews, and maintaining recruiting documents.

Candidates should possess a two-year college degree, at least one year of administrative experience, and strong skills in Microsoft Office. The anticipated salary range is $52,000 - $58,000, depending on individual qualifications and experience.

Qualifications

• Minimum of one year of administrative support experience, preferably in a professional setting.
• Experience in a law firm is a plus.
• Flexibility to work additional hours as needed.

Responsibilities

• Prepare and distribute staff recruiting communications.
• Manage ATS records and track candidate assessments.
• Schedule and facilitate interviews.

Skills

Microsoft Office proficiency

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Client-service orientation

Education

Two-year college degree or equivalent

Tools

Applicant Tracking System (ATS)

Smartsheet

Job description

Overview

The Human Resources Department of Arnold & Porter is seeking a Staff Recruiting Assistant to join its Washington, DC office. This role supports the staff recruiting team across the full recruitment lifecycle and plays a key part in ensuring an efficient, high-quality candidate experience.

Key Responsibilities

• Prepare and distribute bi-weekly staff recruiting communications.
• Scan, upload, and maintain recruiting documents in the Applicant Tracking System (ATS).
• Manage ATS records, including applicant dispositioning, check‑ins, and merging duplicate files.
• Post and remove job openings internally and externally; create and maintain electronic recruiting files in iManage.
• Manage job postings on external recruiting platforms.
• Administer and track candidate diagnostic skills assessments.
• Maintain and update recruiting Smartsheets and tracking spreadsheets.
• Submit new hire and non-employee worker conflicts for processing and electronically file completed materials and clearance communications.
• Process non-employee workers and enter required data into the HRIS.
• Track and maintain records for all non-employee workers.
• Schedule and facilitate virtual and in-person interviews through the ATS.
• Greet and escort candidates for on-site interviews as needed.
• Process invoices and expenses.
• Assist with Staff Appreciation Week, Service Awards, and other HR-sponsored events as needed.

Qualifications

• Two-year college degree or equivalent experience.
• A minimum of one year of administrative support experience, preferably in a professional services, corporate, or law firm environment.
• Prior office experience in a law firm or professional setting is a plus.
• Strong proficiency in Microsoft Office (Word and Excel); experience with Smartsheet and ATS platforms preferred.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Excellent organizational, communication, and problem‑solving skills.
• Ability to prioritize, manage time effectively, and handle multiple tasks simultaneously.
• High level of attention to detail in a fast‑paced environment.
• Reliable, motivated, and client-service oriented.
• Flexibility to work additional hours as needed.

The anticipated base salary for this position is $52,000 - $58,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.