Hybrid Staff Recruiting Assistant – Law Firm HR

Arnold & Porter Llp; Washington (District of Columbia); Hybrid; USD 52,000 - 58,000; Full time

Benefits offered by this job

Overtime eligible

Discretionary bonus

Job summary

Arnold & Porter Llp in Washington, DC is seeking a Staff Recruiting Assistant to join its Human Resources team. You will support the staff recruiting lifecycle and ensure a high-quality candidate experience, while handling ATS and document management, job postings, and interview coordination.

The role requires a two-year degree and at least one year of administrative support experience, with proficiency in MS Office and familiarity with Smartsheet and ATS platforms.

Qualifications

• Two-year college degree or equivalent experience.
• A minimum of one year of administrative support experience in a professional services, corporate, or law firm environment.
• Experience with Smartsheet and ATS platforms preferred.
• Ability to handle confidential and sensitive information with discretion.
• Excellent organizational, communication, and problem-solving skills.
• Reliable, motivated, client-service oriented with flexibility to work additional hours as needed.

Responsibilities

• Prepare and distribute bi-weekly staff recruiting communications.
• Scan, upload, and maintain recruiting documents in the ATS.
• Manage ATS records, including applicant dispositioning, check-ins, and merging duplicate files.
• Post and remove job openings internally and externally; create and maintain electronic recruiting files in iManage.
• Manage job postings on external recruiting platforms.
• Administer and track candidate diagnostic skills assessments.
• Maintain and update recruiting Smartsheets and tracking spreadsheets.
• Submit new hire and non-employee worker conflicts for processing and electronically file completed materials and clearance communications.
• Process non-employee workers and enter required data into the HRIS.
• Track and maintain records for all non-employee workers.
• Schedule and facilitate virtual and in-person interviews through the ATS.
• Greet and escort candidates for on-site interviews as needed.
• Process invoices and expenses.
• Assist with Staff Appreciation Week, Service Awards, and other HR-sponsored events as needed.

Skills

Administrative support

MS Office

Smartsheet

ATS

Discretion

Organization

Communication

Time management

Education

Two-year college degree

Tools

iManage

Microsoft Excel

Microsoft Word

Job description

Arnold & Porter Llp in Washington, DC is seeking a Staff Recruiting Assistant to join its Human Resources team. You will support the staff recruiting lifecycle and ensure a high-quality candidate experience, while handling ATS and document management, job postings, and interview coordination.

The role requires a two-year degree and at least one year of administrative support experience, with proficiency in MS Office and familiarity with Smartsheet and ATS platforms.