Staff Position - Director of Facilities

Paycom - ATS; McLean (VA); On-site; USD 120,000 - 180,000; Full time

Job summary

The Potomac School in McLean, VA is seeking a Director of Facilities to lead the campus facility management team, ensuring clean, safe, and healthy learning environments for students, staff, and visitors.

The role focuses on strategic planning, budget oversight, vendor management, and ensuring compliance with safety regulations while delivering reliable services across buildings and grounds.

Qualifications

• 10+ years in facility management (educational, industrial, commercial, or office) with operational experience preferred.
• 5+ years of leadership experience managing exempt and non-exempt staff.
• Experience with annual facility budgets and budget adherence.
• Bachelor's degree from a four-year college or university.
• Experience with PPRRSM budgeting and administration.
• APPA educational facilities management program experience a plus.
• Proven ability to lead a team and excellent customer service.
• Strong computing skills including a CMMS and MS Office.

Responsibilities

• Oversees facility management services including building and grounds, janitorial, and event logistics.
• Sets strategic objectives and manages operations to support school goals.
• Develops facilities maintenance plans and manages contracts and vendors.
• Ensures compliance with environmental and safety regulations (OSHA).
• Leads supervisors and staff with a culture of service and stewardship.
• Manages budgets and CMMS reporting; tracks variances.

Skills

Leadership

Budgeting

Project management

CMMS

MS Excel

MS Word

Customer service

Communication

Team management

Problem-solving

Education

Bachelor's degree

APPA/IFMA certifications preferred

Tools

CMMS

Office software

Job description

Job Details

Job Location: The Potomac School - McLean, VA 22101, Position Type: Full Time, Education Level: High School, Job Category: Facilities, The Director of Facilities oversees and directs the Facility Management function by performing the following duties personally or through a team of direct support staff and vendor partners, in an efficient and economic manner, so that all students, administration, staff, and visitors are assured of a clean, safe, attractive, and healthy place in which to learn, work and/or live.

Job Duties

• Manages, coordinates, and exercises functional responsibility for facility management services within the campus which includes building and grounds maintenance, event logistics, and janitorial services; responsible for the overall direction, coordination, and evaluation of these areas.
• Works with the administration to set strategic objectives and manages the building and grounds operation and staff to support the overall strategy.
• Develops a facilities maintenance plan and manages service contracts and vendor relationships to ensure that contractual obligations are being met and expected benefits are realized.
• Ensures satisfaction with the facility management function and maintains effective working relationships with leadership teams, operational teams (such as transportation and security), faculty and staff, and among facilities team, with the overall objective of enhancing the educational experience of the students.
• Leads team of supervisors and employees, ensuring a strong service orientation and a culture of stewardship. Conducts regular meetings to review service expectations, brainstorm, and problem solve, etc.
• Identifies training and development opportunities for individuals and the facilities team, reviews performance, provides mentoring and feedback and completes other HR duties for direct report staff.
• Establishes standardization and maintains consistency with best-in-class educational facility management practices, including financial and physical maintenance.
• Provides input and direction regarding issues as requested.
• Coordinates facility management, including monthly accounting and regular operational updates.
• Remains engaged and aware of organizational needs (i.e., curricular, extracurricular and summer programs) in order to respond timely to any necessary changes in the delivery of Facilities Services.
• Documents cost avoidance and savings.
• Manages monthly Computerized Maintenance Management System (CMMS) reporting and tracking, and continuously analyzes CMMS data to benchmark operations and drive improvement.
• Performs and documents scheduled inspection of facilities.
• Prepares, submits and manages facility operating, capital and PPRRSM budgets with client’s goals and objectives addressed, tracks variances and adjusts spending as necessary.
• Provides project management services, including obtaining bids as required, selecting vendors, and ensuring project completion on time and within budget.
• Oversees all activities which could impact the uptime operational posture of the facilities.
• Ensures compliance with all applicable federal, state and local environmental and safety regulations applicable to the facilities operations, including OSHA, etc.
• Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws including interviewing, hiring, and training employees; planning, assigning, and directing work; reviewing performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Manages other duties as assigned.

Qualifications

• 10+ years’ experience in educational, industrial, commercial, or office (excluding residential, hotel experience) facility management (operational experience is preferred) 5+ years of leadership experience leading exempt and non-exempt employees.
• Experience with preparation of, and adherence to, annual facility budgets.
• Project Management experience.
• Bachelor's degree (B.A. or B.S.) from four-year college or university a plus.
• Experience with PPRRSM (Provision for Plant Replacement, Renewal and Special Maintenance) budget management and administration a plus.
• Experience with APPA educational facilities management program a plus.
• Proven ability to successfully lead a team.
• High proficiency with computers and technology, including a CMMS, as well as MS applications including Word and Excel.
• Strong interpersonal and problem-solving skills.
• Excellent verbal/written communication and presentation skills.
• Proven record of providing excellent customer service.
• APPA Certified Educational Facilities Professional (CEFP), BOMI Real Property Administrator (RPA) designation, IFMA Certified Facility Manager (CFM®), and/or IREM Certified Property Manager (CPM®) designation(s) preferred.
• The above referenced position summary is a guideline designed to present an overview of the job duties and is not intended to be a comprehensive list of responsibilities and requirements.

In striving to fulfill its mission, The Potomac School seeks candidates of diverse backgrounds who embody our core values of courage, integrity, humility, perseverance, and respect.