Staff Associate - Employee Services - Bristol Community College

Bristol Community College; Fall River (MA); On-site; USD 66,000 - 69,000; Full time

Benefits offered by this job

Benefits package

Tuition waiver

Job summary

Bristol Community College in Fall River, MA, is seeking a Staff Associate in Employee Services. This full-time role manages onboarding for all employees, ensuring I-9, background checks, CORI/SORI, and credential requirements, while maintaining confidential records and coordinating orientations.

The role supports department leadership, develops SOPs, and promotes equity and inclusive practices aligned with Bristol's values. Strong MS Office and database skills are essential.

Qualifications

• High school diploma or equivalent.
• At least 3 years of experience in a professional office environment.
• Proficiency with Microsoft Office 365 applications.
• Strong experience navigating complex database systems.
• Commitment to equity practices and working with a diverse community.

Responsibilities

• Oversee onboarding for all full-time and part-time employees, including I-9, CORI/SORI, background checks, and credential requirements.
• Maintain accurate and confidential employee records across state and college systems.
• Coordinate onboarding timelines and new hire orientations.
• Create and maintain standard operating procedures related to onboarding.
• Coordinate with Talent Acquisition to establish timelines for onboarding and start dates.
• Process and manage Personnel Action Forms in a timely manner.

Skills

Microsoft Office 365

Database systems

Verbal & written communication

Discretion

Education

High school diploma or equivalent

Tools

Banner

Argos

Interview Exchange

HR/CMS

Job description

Bristol Community College is an exciting place to work, learn, and grow! Bristol is dedicated to fostering an inclusive environment with a rich diversity of beliefs, cultures, languages, abilities, and lifestyles. Committed to enriching its educational experience through a supportive community, Bristol actively encourages candidates of all backgrounds to apply and achieve our vision of advancing a vibrant, diverse community through education, learner by learner. If you share a passion for helping students succeed and enjoy working in a community of innovative, inclusive, and collaborative colleagues, Bristol is the place for you!

As a Commonwealth of Massachusetts employer, Bristol offers a comprehensive compensation and benefits package, including health, dental, life, long-term disability, retirement and paid time off (vacation, personal, sick, and holiday pay). We also offer tuition waiver discounts at the Commonwealth's public higher education institutions. More information can be found on our Benefits website .

Job Description:

POSITION TITLE: Staff Associate -Employee Services
DEPARTMENT:Human Resources
PRIMARY LOCATION: Fall River, MA
REPORTS TO: Director of Employee Experience
POSITION TYPE: This is a full-time, non-unit position, with benefits.
SALARY: $65,743.40 - $69,071.66

STATEMENT OF DUTIES:

TheEmployeeServicesStaffAssociatemanages theonboarding process for all full-time and part-time employees, ensuring compliance with I-9, background checks, CORI/SORI, and credential requirements. The rolemaintainsaccurateand confidential employee records across state and college systems, coordinates onboarding timelines and new hire orientations, and serves as a subject matter expertforonboarding and compliance. TheStaffAssociatesupportsdepartmental leadership, processes personnel actionforms, and promotes professionalism, equity, and inclusive best practices aligned with Bristol's core values and the Commonwealth's Equity Agenda.This position requiresa strongattention to detail and the ability to work with minimal oversite.

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES:

• Handle onboarding for all full-time and part-time employees, including but not limited to, I9 management, CORI/SORI process, background checks,collection of required licenses,educationalcredentialsand enrollmentforms formandatory stateretirement programs.
• Operate withinvariousstate and college systems to ensure confidential employee information is accurately and appropriately documented for new hires withina timelymanner.
• Create andmaintainnew and existing employee files to ensure all necessary information is documented in a physical and/orelectronicdatabase.
• Manage,developandhost, incollaborationwithEmployee Development,new hire orientationsfor all new faculty and staff.
• Serve asthesubject matter expert for the onboarding of new employees and related compliance matters.
• Create,implementandmaintainstandard operating procedures related to onboarding.
• CoordinatewithTalentAcquisition toestablishappropriate timelinesfor employee onboardingand start date.
• Assistin creating and refining SOPs, policies, checklists, and practices that support effective recruitment, retention, and advancement of a diverse workforce.
• Processand managePersonnel Action Formsin a timely manner.
• Provide support as necessary to the Assistant Director of Employee Services and other members of the team and act as a backup in their absence as needed.
• Successfully organize and manage competing priorities in a fast-pacedenvironment to meettime-sensitivedeadlines.
• Ability towork effectively with a diverse student body, faculty, and staff.
• Demonstrate a sense of professionalism and consistently reflect Bristol's core values while interacting with members of the Bristol community.
• Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions.
• Perform other duties as assigned.

Requirements:

REQUIRED QUALIFICATIONS:

• Minimum of ahigh school diploma or equivalent.
• Minimum of three (3) years of experience working in a professional office environment.
  • * An equivalent combination of education, training, and experience shall be considered.
• Demonstratedproficiencywith Microsoft Office 365 applications.
• Strong experience in - and aptitude for - navigating complex database systems.
• The ability to work effectively with a diverse student body, faculty, and staff and a commitment to equity practices.
• Excellent verbal and written communication skills.
• Discretion in handling sensitive and confidential information.
• Demonstrated ability to use sound judgment and work independently asrequired.
• Reliable transportation for in-person work.

PREFERRED QUALIFICATIONS:

• One (1) to three (3)years ofdemonstratedemployee onboardingexperienceand/or experience working in aHuman Resources environment.
• Demonstrated experience within a higher education environment, preferably within a Massachusetts state college or university.
• Demonstrated experience using computer software applications applicable to a higher education environment, such as but not limited to Banner, Argos, Interview Exchange, or HR/CMS.
• Understanding ofand commitment to the goals and values of a community college.
• Ability to communicate in a language in addition to English.

Additional Information:

Bristol Community College is an affirmative action/equal opportunity employer and does not discriminateon the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the EducationalAmendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall refer to the College's Title IX and