Staff Assistant, Simulation Clinical Placement Team, College of Nursing

SUNY Downstate Health Sciences University; New York (NY); In loco; USD 50.000 - 60.000; Tempo pieno

Descrizione del lavoro

SUNY Downstate Health Sciences University’s College of Nursing seeks a full-time Staff Assistant for the Simulation Clinical Placement Team. You will coordinate clinical placements, manage documentation, and support onboarding of staff and students within a clinical education setting.

Responsibilities include maintaining records, generating reports for accreditation, and ensuring audit-ready data in placement systems; involving collaboration with simulation and placement teams and coordination

Competenze

• Bachelor’s Degree from an accredited institution.
• 1+ year of prior experience in an administrative capacity, preferably in an academic and/or healthcare environment.
• Or, a satisfactory equivalent combination of experience, education and training.

Mansioni

• Provide day-to-day administrative support to the Simulation Clinical Placement Team.
• Coordinate scheduling of clinical placements, simulation sessions, and related spaces and equipment.
• Prepare and track placement documentation and onboarding requirements.

Conoscenze

Administrative experience

Communication

Formazione

Bachelor’s Degree from an accredited institution

Strumenti

Typhon

Teams

Qualtrics

Brightspace

Procurement systems

Descrizione del lavoro

Job Description

The College of Nursing at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant, Simulation Clinical Placement Team.

The College of Nursing at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant, Simulation Clinical Placement Team. The Staff Assistant will provide essential support to the Simulation Clinical Placement Team, including clinical placement coordination and communication with clinical sites as well as student communication and follow-up regarding clinical requirements, performing credentialing and documentation, data entry and maintenance in Typhon, development and maintenance of student clinical rosters, administrative tracking and coordination related to clinical placements as well as general administrative support for the clinical placement process.

Key Responsibilities & Duties

• Work closely with both the simulation and clinical placement teams to provide day-to-day administrative support as required.
• Maintain shared calendars and coordinate scheduling of clinical placements, simulation sessions, lab space, and equipment to avoid conflicts across programs.
• Prepare, distribute, and track student placement documentation, including onboarding requirements, health and compliance records, and agency-specific paperwork.
• Support onboarding of standardized patients, adjunct faculty, and simulation operations staff, including scheduling, timesheets, and orientation logistics.
• Assist with preparation of pre-briefing and debriefing materials, participant rosters, evaluation forms, and post-session data entry.
• Maintain accurate records in placement and simulation management systems, ensuring data are current and audit-ready for accreditation and reporting cycles.
• Support tracking inventory, consumables, and equipment service records; process purchase requests and coordinate with vendors and procurement.
• Draft correspondence, meeting agendas, and minutes; follow up on action items across both teams.
• Support preparation of reports and documentation for accreditation, program evaluation, and continuous quality improvement activities.
• Contribute to process improvement by identifying administrative bottlenecks and helping standardize workflows shared by the two teams.
• Perform Committee Minutes:
• Schedule, create, send Teams invitation of Committee meeting link to each member
• Attach agenda and previous meeting minutes to email invitation
• Take meeting minutes / record meeting on TEAMS
• Send out meeting minutes to each committee for review
• Perform Course/Clinical/Simulation Evaluations:
• Create survey using Qualtrics
• Populate survey with each course and corresponding faculty
• Create QR code for each survey
• Distribute survey into each course Wrap-up module using Brightspace
  

Qualifications

Required Qualifications

• Bachelor’s Degree from an accredited institution.
• 1+ year of prior experience in an administrative capacity, preferably in an academic and/or healthcare environment.
• Or, a satisfactory equivalent combination of experience, education and training.

About Us

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

About The Team

Equal Employment Opportunity

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at [e-mail].