Simulation & Clinical Placement Admin Coordinator

SUNY Downstate Medical Center; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant for the Simulation Clinical Placement Team. The role supports coordination of clinical placements, communication with sites and students, credentialing, and data entry in Typhon.

The successful candidate will manage calendars, assist with onboarding, prepare materials, and maintain accurate records for accreditation and program evaluation. Strong organizational skills and healthcare admin familiarity are preferred.

Qualifications

• Prior experience in healthcare or academic admin is a plus.
• Strong organizational and multitasking abilities are essential.

Responsibilities

• Provide day-to-day administrative support to the Simulation Clinical Placement Team.
• Maintain calendars and coordinate scheduling of placements, sessions, labs, and equipment.
• Prepare, distribute, and track placement documentation and onboarding requirements.
• Support onboarding of standardized patients, adjunct faculty, and simulation staff, including timesheets and orientation logistics.
• Assist with pre-briefing/post-session materials, rosters, and evaluation forms; data entry.
• Maintain accurate records in placement and simulation management systems for accreditation and reporting.
• Coordinate with vendors for inventory and equipment service records; process purchase requests.
• Draft correspondence, agendas, and minutes; follow up on action items.

Skills

Administrative support

Scheduling

Documentation

Communication

Data entry

Job description

SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant for the Simulation Clinical Placement Team. The role supports coordination of clinical placements, communication with sites and students, credentialing, and data entry in Typhon.

The successful candidate will manage calendars, assist with onboarding, prepare materials, and maintain accurate records for accreditation and program evaluation. Strong organizational skills and healthcare admin familiarity are preferred.