Staff Assistant II - Road & Bridge

Indian River County Board of County Commissioners; Vero Beach (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

The Indian River County Board of County Commissioners seeks an administrative assistant to provide clerical support to the Road & Bridge Division. You will work independently under supervision, maintains files, drafts correspondence, and assists with invoicing and IT help desk tasks when needed.

Requirements include a high school diploma or GED with two years of related experience and a valid Florida driver's license.

Qualifications

• High school diploma or GED and two years of experience or equivalent.
• Valid Florida driver's license with acceptable driving record.
• Ability to operate office equipment and standard software.

Responsibilities

• Maintains and updates files, records and reports for the Road & Bridge Division.
• Drafts, types and researches correspondence for reports and charts.
• Updates records in the custom computer program and performs admin tasks.
• Schedules meetings, takes messages, files and assists with invoicing.
• Generates and updates Road & Bridge project listings and weekly schedules.
• Interacts with the public and staff; inputs and retrieves data from computers.

Skills

Secretarial skills

Organizational skills

Time management

Accounting basics

Budgeting

PC & software usage

Word processing

Spreadsheets & databases

Education

High school diploma or GED

Job description

Description

Welcome, we are excited you are here.

Take a peek at what our beautiful County has to offer –

Indian River County

This position performs a variety of clerical and administrative support functions, involving research and personnel activities. Works independently under the general direction of the immediate supervisor.

Essential Job Duties

• Maintains and updates files, records and reports for the Road & Bridge Division.
• Drafts, types & researches correspondence for reports, charts, etc.
• Maintains and updates records and files in custom computer program.
• Performs general administrative duties such as scheduling meetings, making appointments, taking messages, and filing.
• Performs some account keeping or technical level work for Road & Bridge & Fleet Management.
• Communicates and interacts with the public and professional staff.
• Accesses, inputs and retrieves information and data from a computer.
• Enters and updates Sunshine 811 locates.
• Generates and updates Road & Bridge project listing.
• Maintains and updates weekly meeting schedule for Road & Bridge.
• Generates IT help desk tickets for the Road & Bridge Department.
• Works part of the day at Fleet Management assisting with invoicing, etc.
• Receives, screens and routes phone calls, visitors and mail.
• Performs other job-related duties as required.

These essential job functions are not to be construed as a complete statement of all duties performed.

Typical Requirements

Education And Experience

High school diploma or GED equivalent and two (2) years of experience, or an equivalent combination of education and experience.

Licenses, Certifications, Or Registrations

• Possess and maintain a valid Florida driver's license with an acceptable driving record.

Knowledge, Skills, And Abilities

• Knowledge of and practice of secretarial and routine administrative skills.
• Knowledge of and practice of organizational and time management skills.
• Knowledge of accounting, financial planning, and budgeting.
• Ability to operate more complex office equipment.
• Ability to maintain and update logs, files and records with a high degree of accuracy.
• Ability to analyze information and make judgment decisions.
• Ability to understand and interpret complex oral and written instructions and documents, and programs.
• Ability to interact effectively and tactfully with the public and staff and to establish working relationships with other employees and the public.
• Ability to use a personal computer and various computer programs.
• Ability to prepare correspondence and reports with speed and accuracy utilizing complex word-processing functions.
• Ability to work with spreadsheet and database programs.

Supplemental Information

Environmental Conditions

Work is performed primarily in a standard office setting. The position involves frequent contact with staff and the public and requires the use of computers and standard office equipment. Duties are typically performed at a desk or workstation and may involve extended periods of sitting, with occasional standing, walking, bending, and reaching. The work may occasionally require lifting or carrying objects up to 20 pounds.

Supplemental Information

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add, or remove duties and assign other duties as necessary. This job description does not constitute a written or implied contract of employment.

Indian River County is an equal opportunity, veterans’ preference, and drug-free employer and does not discriminate based on age, ancestry, national origin, race, color, religion, sex, marital status, political affiliation, physical disability, or other non-merit factors. Reasonable accommodation will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.

Job Description / Ada Acknowledgement

ATTESTATION

I understand that a qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

I have read the job description for the above position and understand the job duties, requirements, and responsibilities for the position. I attest that I am able to perform the essential functions as outlined in the job description either with or without accommodation. I understand that if I require accommodation, I will contact the Human Resources Department to request accommodation.

If I have any questions about the job duties described in the above job description, I should discuss them with my immediate supervisor or a member of the Human Resources staff.

I have discussed any questions I may have had about this job description prior to signing this

form.

____________________________ _________________________

Employees Signature Date

____________________________ __________________________

Employees Name (Please Print) Employee Number

This is an hourly position. Employees in positions budgeted for 30+ hours per week are eligible for full-time benefits. Please review our benefits handbook at Our Benefits