Staff Assistant

Belcan LLC; Washington (District of Columbia); On-site; USD 115,000 - 140,000; Full time

Benefits offered by this job

Health care

Dental

Vision

Life insurance

401(k)

Education assistance

Paid time off

Job summary

Belcan LLC is seeking a Staff Assistant in Washington, DC, to provide comprehensive executive support to a Deputy Assistant Secretary-level principal. Candidates should possess a bachelor’s degree and 10 years of relevant experience. The role includes managing high-volume schedules and preparing official documents.

The position offers a salary range of $115,000 - $140,000 along with competitive benefits. Ideal applicants will have proficiency in Microsoft 365 and experience in coordinating senior-level meetings.

Qualifications

• 10 years of relevant experience.
• Experience supporting senior executives.
• Proven ability to represent senior leadership in meetings.

Responsibilities

• Provide comprehensive executive administrative support.
• Manage a complex, high-volume calendar.
• Prepare and edit diplomatic correspondence and official documents.
• Communicate on behalf of the principal.

Skills

Microsoft 365 Proficiency

Executive Support

Calendar Management

Writing and Editing

Organizational Skills

Interpersonal Skills

Education

Bachelor's Degree

Tools

E2 Solutions

TaskIt

ReserveIt

myServices

Job description

Innovative, Secure, and Outcome-Based Solutions

Job Summary:

A Staff Assistant job in Washington, DC is currently available through Belcan at one of our key Federal Civilian clients. To be considered for this role, you will have a bachelor's degree and 10 years of relevant experience.

Job Duties:

• Provide comprehensive executive administrative support to a Deputy Assistant Secretary (DAS)-level principal; serve as the primary point of contact and communications conduit for internal and external stakeholders including senior Department officials worldwide.
• Manage a complex, high-volume calendar; schedule and coordinate senior-level meetings, conferences, VIP visits, and after-hours duty requirements; arrange domestic and international travel and process all related expense vouchers per Department travel policies.
• Review, draft, edit, and prepare diplomatic correspondence, briefing materials, and executive documents; facilitate document clearances and ensure strict adherence to Departmental protocols and timelines.
• Communicate on behalf of the principal to internal and external stakeholders; attend senior meetings, record proceedings, and prepare accurate meeting summaries, action item trackers, and week-ahead reports.
• Implement knowledge and records management policies; develop and update administrative and operational procedures; manage office budget including vouchers, travel expenses, and petty cash; maintain and certify employee attendance records.
• Lead and support change management and technology adoption initiatives; educate staff on Microsoft Office applications, virtual communication platforms, and Department-specific programs and AI tools.
• Facilitate visitor access and manage all logistical requirements for official events and functions; ensure adherence to protocol requirements and applicable regulations.

Required Qualifications:

• Bachelor's degree and 10 years of relevant experience.
• Proficiency in Microsoft 365 applications and comfort with emerging technologies, communication platforms, and enterprise systems.
• Experience supporting senior executives, including acting as a primary liaison with internal and external stakeholders.
• Demonstrated expertise in high‑volume calendar and schedule management, including coordinating senior‑level meetings, interagency engagements, VIP visits, and domestic/international travel.
• Strong writing and editing skills, with experience preparing, reviewing, and coordinating executive correspondence, briefing materials, and official documents in adherence to federal or departmental protocols.
• Proven ability to communicate on behalf of senior leadership, including representing the principal in meetings, preparing meeting summaries, tracking action items, and producing executive reports.
• Strong organizational and project management skills, with the ability to prioritize competing demands, meet tight deadlines, maintain confidentiality, and ensure compliance with protocol and regulatory requirements.
• Excellent interpersonal skills with the ability to work effectively across all levels of an organization, including senior leadership, interagency partners, and external stakeholders.
• Experience with E2 Solutions or similar government travel and expense management systems.

Preferred Qualifications & Skills:

• Department of State front office experience.
• Experience with TaskIt, ReserveIt, and myServices.

Compensation

We provide a competitive pay and benefits package. This position is offering a salary range of $115,000 - $140,000. Belcan considers several factors when extending an offer, including but not limited to education, experience, geographic location, and discipline. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.