Staff Assistant

baystatehealth; Springfield (MA); On-site; USD 35,749,000 - 48,216,000; Part time

Job summary

Baystate Health in Springfield, MA is seeking a part-time Staff Assistant to support the Manager of Patient Placement at Baystate Medical Center. The role is ideal for an organized, detail-oriented professional who enjoys providing administrative support and working collaboratively with leaders and staff across the health system.

Responsibilities include handling reports, calendars, inquiries, records, budgets and purchasing, with some flexibility in hours.

Qualifications

• High School Diploma or GED.
• 2+ years of office or medical practice experience.
• Strong organizational, communication, and computer skills.
• Proficiency with word processing and spreadsheets.

Responsibilities

• Prepare reports, spreadsheets, correspondence, and other administrative materials.
• Manage calendars, meetings, appointments, and department communications.
• Receive and respond to telephone calls, visitors, and routine inquiries.
• Maintain department records, files, and administrative systems.
• Assist with department budgets, purchasing, invoices, and expenses.
• Collaborate professionally with hospital leadership, medical staff, and colleagues.

Skills

Organizational skills

Communication skills

Computer skills

Spreadsheet proficiency

Word processing

Education

GED or HiSET

Tools

Microsoft Office

Job description

Staff Assistant - Patient Placement Team | Baystate Health

Baystate Health is seeking a part‑time Staff Assistant to support the Manager of Patient Placement at Baystate Medical Center in Springfield, MA. This role is ideal for an organized, detail‑oriented professional who enjoys providing administrative support and working collaboratively with leaders and staff across a healthcare organization.

Key Responsibilities:

• Prepare reports, spreadsheets, correspondence, and other administrative materials
• Manage calendars, meetings, appointments, and department communications
• Receive and respond to telephone calls, visitors, and routine inquiries
• Maintain department records, files, and administrative systems
• Assist with department budgets, purchasing, invoices, and expenses
• Collaborate professionally with hospital leadership, medical staff, and colleagues

Qualifications:

• High School Diploma or GED
• 2+ years of office or medical practice experience
• Strong organizational, communication, and computer skills
• Proficiency with word processing and spreadsheets

Schedule & Location:

• Part‑time, 24 hours per week
• Monday-Friday, business hours
• Approximately 8:00 AM-2:00 PM or 9:00 AM-3:00 PM, with some flexibility
• Baystate Medical Center | Springfield, MA

Our Compensation Philosophy

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above considers the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role.

Education:

GED or HiSET (Required)

Certifications:

• Certified Coding Specialist - American Health Information Management Association
• Certified Professional Coder - American Academy of Professional Coders

Compensation

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non‑exempt employees and based on assumed full time commitment for exempt employees.

Minimum - Midpoint - Maximum

$20.79 - $23.90 - $28.08

Equal Employment Opportunity Employer

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.