Staff Assistant

Washington Headquarters Services; Arlington (VA); Remote; USD 71,000 - 133,000; Full time

Benefits offered by this job

Telework eligible

Job summary

Washington Headquarters Services (WHS) SESD seeks a Staff Assistant to the Director and Deputy Director, providing high-level administrative support across office operations. You will manage complex calendars, prepare read-ahead briefs, coordinate IT needs, procurement, and protocol for VIP events, and draft executive correspondence for signatures.

Applicants must meet GS-12 level qualifications, document education and transcripts as required, and assist with sensitive administrative projects in

Qualifications

• Education cannot be substituted for experience at the GS-12 level.
• Resume must include official or unofficial transcripts or degrees.
• Education documentation required in the application package.

Responsibilities

• Directs administrative and logistical operations for the WHS SESD Director and Deputy Director.
• Drafts original executive correspondence and prepares read-ahead packages.
• Manages master calendars and coordinates with SES principals and stakeholders.
• Conducts quick-turn studies and retrieves data to support policy solutions.

Skills

Administrative support

Time management

Procurement coordination

IT coordination

Protocol support

Tools

Microsoft Office

Job description

• Hiring Agency: Washington Headquarters Services
• Department: Department of Defense
• Hiring Path: Public
• Number of Openings: 1
• Security Clearance: Sensitive Compartmented Information

This position is within the Washington Headquarters Services (WHS) , Security Enterprise Services Directorate (SESD), in the Immediate Office of the Director and serves as a Staff Assistant to the Director and Deputy Director for matters in support of SESD and WHS. The incumbent provides a wide range of administrative services in support of office administration and functions.

Key Responsibilities

Incumbent typical work assignments may include the following: Directs comprehensive administrative and logistical operations for the WHS SESD Director and Deputy Director, including time and attendance reporting, procurement of office supplies, IT coordination, and protocol support for special ceremonies and VIP functions.

Evaluates and processes complex, sensitive administrative projects, studies, and requests; drafts original correspondence for executive signature and synthesizes divergent inputs from federal and private-sector entities into unified briefs. Designs and compiles detailed read-ahead packages and reference portfolios for Director-level decision meetings, summarizing lengthy technical reports and verifying key facts to facilitate rapid, executive-level decision-making.

Manages the master calendars for the Director and Deputy Director, forecasting recurring events, resolving scheduling conflicts, and serving as the primary liaison for Senior Executive Service (SES) principals, action officers, and joint stakeholders.

Conducts high-priority, quick-turn studies and assessments on unique organizational issues, partnering with OSW, OJCS, and Military Departments to retrieve data, analyze findings, and recommend policy solutions for emergency or un-precedented situations.

Requirements & Education

Education cannot be substituted for experience at the GS-12 level. OR ARE YOU QUALIFYING BASED ON EDUCATION or A COMBINATION OF EDUCATION AND EXPERIENCE AT THE GS-09 OR GS-11 LEVEL? You must provide sufficient documentation of your education in your resume. You MUST provide a copy of official or unofficial transcripts or degrees in your application package.

It may also be acceptable to document your applicable course listing in your resume (course number, credits earned, etc.). Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency. If selected, an official/sealed transcript will be required prior to appointment.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society. GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study.

Such study may have been performed on a full-time or part-time basis.

If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S.

education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Which agency is hiring for this position?

This position is with Washington Headquarters Services, Department of Defense.

What is the salary for this position?

The posted pay range is $70623 – $133142/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Sensitive Compartmented Information security clearance.

What is the application deadline?

Applications close on 2026-10-16.

Who is eligible to apply?

This position is open under the 'Public' hiring path.