Staff Actions & Suspense Coordinator

Vectrona, LLC; Arlington, Washington (VA, District of Columbia); On-site; USD 90,000 - 100,000; Full time

Job summary

Vectrona is seeking an experienced SACO/CACO to coordinate executive staff actions and official correspondence at the Army National Guard level in Arlington, VA. The role emphasizes meticulous workflow management, clear communication, and timely escalation to senior leaders.

The position requires a strong background in staff actions, suspense programs, and records management, with extensive experience using SharePoint and Microsoft 365.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Government, Management, Communications, Political Science, Information Management, or a related field.

Responsibilities

• Receive, review, route, track, and monitor staff actions and executive taskings from internal and external organizations.
• Manage suspense requirements and coordinate with action officers to ensure timely completion of assigned actions.
• Track correspondence packages, staffing actions, information papers, decision packages, and leadership communications through review and approval.
• Coordinate across Army National Guard directorates, NGB staff offices, Joint Staff organizations, and external stakeholders to facilitate action resolution.
• Review staffing packages for completeness, proper coordination, formatting, and compliance with organizational requirements.
• Maintain task-management systems, correspondence tracking tools, records repositories, and workflow databases.
• Provide leadership with status updates, reports, and metrics related to action progress and suspense compliance.
• Support workflow guidance, staffing procedures, executive correspondence management, meetings, working groups, and process improvements.

Skills

Staff actions

Executive correspondence

Suspense management

Task management

Records management

SharePoint

Microsoft 365

Education

Bachelor's degree (relevant field)

Tools

SharePoint

Microsoft 365

Job description

Vectrona is seeking an experienced SACO/CACO to coordinate executive staff actions and official correspondence at the Army National Guard level in Arlington, VA. The role emphasizes meticulous workflow management, clear communication, and timely escalation to senior leaders.

The position requires a strong background in staff actions, suspense programs, and records management, with extensive experience using SharePoint and Microsoft 365.