Staff Action Coordinator

Chartis Federal; Westphalia (MD); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Professional development

Job summary

Chartis Federal is seeking a Staff Action Coordinator to support ANG Executive Secretariat/SACO tasking, workflow, and governance meeting management. The role maintains ETMS2/ETS tasks and the senior leadership governance calendar, ensuring calendars and records stay in schedule.

Ideal candidates have 3+ years in a DoD/federal environment, experience coordinating meetings and distributing time-sensitive materials to senior stakeholders, and a Bachelor's degree or equivalent.

Qualifications

• 3+ years in DoD or federal environment managing tasker workflow and governance meetings.
• Experience coordinating meetings and distributing time-sensitive materials to senior stakeholders.
• Bachelor's degree or equivalent experience preferred.
• ETMS2/SharePoint workflow experience a plus.
• ANG or NGB workflow management experience preferred.
• Active SECRET clearance required.

Responsibilities

• Identify, route, and complete ETMS2/ETS tasks within one business day of assignment to ANG workflow queues.
• Monitor SharePoint-based workflow tools and transfer tasks into ETMS2 as needed to fulfill staffing requirements.
• Maintain governance meeting calendar, attendee lists, RSVPs, and scheduling of General Officer participation.

Skills

Task management

Governance coordination

Meeting coordination

Education

Bachelor's degree or equivalent experience

Tools

ETMS2

SharePoint

Microsoft Teams

Job description

About Chartis Federal

Chartis Federal is a premier systems engineering and integration firm specializing in mission-critical IT and communications solutions for law enforcement, homeland security, and defense. As a trusted prime contractor with over $160 million in task order awards, we operate across 22 states and support essential government missions worldwide.

Our commitment to excellence has fueled our year-over-year growth, earning us recognition twice as a Washington Technology FAST 50 company and securing a place on the Inc. 5000 list for five consecutive years. At Chartis Federal, our mission is clear: keeping heroes safe and connected—on the battlefield, on the border, and in our backyards.

Position Overview

We are seeking a Staff Action Coordinator to support tasking, workflow, and governance meeting management for the Air National Guard (ANG) Executive Secretariat/Staff Action Control Office (SACO). This role manages the ANG electronic tasking environment (ETMS2/ETS) and keeps senior leadership's governance calendar, correspondence, and records running on schedule.

The ideal candidate brings strong organizational skills, comfort working in a high-volume tasking environment, and the ability to coordinate across multiple SharePoint- and Teams-based workflow tools.

This position is contingent upon contract award.

Responsibilities

• Action (identify, accept/reject, route, or complete) new ETMS2/ETS tasks within one business day of assignment to ANG Workflow queues.
• Monitor SharePoint-based workflow tools (TNT, Microsoft Teams) for new tasks and transfer them into ETMS2 as needed to complete staffing requirements.
• Maintain the governance meeting calendar, attendee lists, and RSVP tracking; confirm VTC/SVTC/TSVTC scheduling and General Officer participation ahead of each session.
• Identify and assign OPRs/OCRs for governance meetings; distribute digital read-ahead materials to OPRs, OCRs, and senior leaders per need-to-know.
• Facilitate governance meeting preparatory sessions, including conference room preparation and administrative support.
• Maintain the ANG document repository and digital archive of governance meeting materials.
• Conduct and/or attend Office of the Director, Air National Guard (ODANG) and Air National Guard Readiness Center (ANGRC) staff meetings and working groups; monitor and assist with management of ODANG/ANGRC SharePoint webpages and workflow POC rosters.

Requirements

• 3+ years of experience managing tasker workflow, correspondence control, and governance meeting coordination in a DoD or federal environment.
• Experience coordinating meetings and distributing time-sensitive materials to senior stakeholders.
• Bachelor's degree or equivalent experience (preferred).
• ETMS2/SharePoint workflow experience a plus.
• Air National Guard (ANG) or National Guard Bureau (NGB) workflow management experience preferred.
• Must have active SECRET clearance.

Why Join Chartis Federal?

We offer a competitive compensation and benefits package, including:

• Comprehensive health insurance (medical, dental, vision)
• Retirement plans with company contributions
• Professional development opportunities and career growth support
• A dynamic and collaborative work environment where your contributions are valued

At Chartis Federal, we believe in fostering a culture of excellence, integrity, and innovation while supporting critical national security missions. Join us in shaping the future of government contracting and national security solutions.

Chartis Federal is an Equal Opportunity Employer and employs qualified individuals regardless of race, religion, color, sex, national origin, age, disability, or any other classification proscribed under applicable law. We participate in E-Verify.