Staff Accountant - Disbursements / Bookkeeping

Randstad USA; Roanoke (VA); On-site; USD 55,000 - 70,000; Full time

Job summary

Randstad USA in Roanoke, VA is seeking an Accounts Payable/Disbursements specialist to manage approved expense payments, perform bank reconciliations, and support month-end close processes.

You will prepare check and ACH batches, maintain proper GL coding and documentation, and collaborate with QuickBooks Desktop and client administration systems. Attention to detail and the ability to meet recurring monthly deadlines are essential.

Qualifications

• 2+ years of accounting, bookkeeping, or accounts payable/disbursements experience.
• Associate or Bachelor’s degree in Accounting, Finance, or Business preferred (or equivalent practical experience).
• Hands-on experience with accounting software (QuickBooks Desktop preferred) and intermediate to advanced Microsoft Excel.
• Solid understanding of general ledger accounting, bank reconciliations, internal controls, and multi-entity account management.
• High attention to detail, strong organizational skills, and comfort managing recurring monthly deadlines.

Responsibilities

• Disbursements and payment processing with proper GL coding and documentation.
• Assist with monthly bank reconciliations and month-end close schedules.
• Compile monthly financial packets, check registers, and disbursement reports for client meetings.
• Support annual 1099s and track W-9s; manage federal/state tax deposits and filings.
• Interface daily with QuickBooks Desktop and client administration systems.
• Investigate and resolve payment discrepancies and timing conflicts.

Skills

General Ledger

Bank Reconciliations

Payment Processing

Disbursements

Month-End Close

QuickBooks

Education

Associate

Tools

QuickBooks Desktop

Microsoft Excel

Job description

Key Responsibilities

• Disbursements & Payment Processing: Schedule and review approved expense payments, prepare check and ACH payment batches, and ensure proper GL coding and supporting documentation retention.
• Month-End Close Support: Perform monthly bank reconciliations, maintain month-end close schedules, and assemble audit-ready record packages.
• Financial Reporting & Documentation: Assist in compiling monthly financial packets, check registers, and disbursement reports for client meetings.
• Tax & Compliance Support: Support annual 1099 compilation, tracking W-9s, and preparing recurring federal/state tax deposits and filings (e.g., Form 941, state unemployment filings).
• Multi-System Coordination: Interface daily with accounting software (QuickBooks Desktop) and specialized client administration systems.
• Exception Resolution: Investigate and resolve payment discrepancies, returned payments, or billing timing conflicts.

Qualifications

• Experience: 2+ years of relevant accounting, bookkeeping, or accounts payable/disbursements experience.
• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred (or equivalent practical experience).
• Software Skills: Hands‑on experience with accounting software (QuickBooks Desktop preferred) and intermediate to advanced Microsoft Excel skills.
• Core Skills: Solid understanding of general ledger accounting, bank reconciliations, internal controls, and multi-entity account management.
• Attributes: High attention to detail, strong organizational skills, and comfort managing recurring monthly deadlines.

salary: $55,000 - $70,000 per year

shift: First

work hours: 8 AM - 5 PM

education: Associate

Responsibilities

• Disbursements & Payment Processing: Schedule and review approved expense payments, prepare check and ACH payment batches, and ensure proper GL coding and supporting documentation retention.
• Month-End Close Support: Perform monthly bank reconciliations, maintain month-end close schedules, and assemble audit-ready record packages.
• Financial Reporting & Documentation: Assist in compiling monthly financial packets, check registers, and disbursement reports for client meetings.
• Tax & Compliance Support: Support annual 1099 compilation, tracking W-9s, and preparing recurring federal/state tax deposits and filings (e.g., Form 941, state unemployment filings).
• Multi-System Coordination: Interface daily with accounting software (QuickBooks Desktop) and specialized client administration systems.
• Exception Resolution: Investigate and resolve payment discrepancies, returned payments, or billing timing conflicts.

Skills

• General Ledger (2 years of experience is preferred)
• Bank Reconciliations (1 year of experience is preferred)
• Payment Processing
• Disbursements (1 year of experience is required)
• Month-End Close (1 year of experience is required)
• QuickBooks (1 year of experience is preferred)

Experience

• Experienced
• 2 years

Education

• Associates

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.