PT Accounts Payable Assistant

LINE Partners; Lincoln (NE); On-site; USD 42,000 - 52,000; Full time

Job summary

LINE Partners is seeking an Accounts Payable & Accounting Support professional in Lincoln, NE to join our property management team. You will enter and code vendor invoices, ensure accurate allocation to properties and expense categories, and route invoices for timely approvals.

You will process vendor payments, monitor balances, reconcile statements, and maintain up-to-date vendor records including W-9s and COIs. Strong Excel skills and attention to detail are essential.

Qualifications

• Requires a high school diploma or equivalent.
• Experience in real estate or property management is helpful but not required.
• Experience with basic accounting is preferred.
• Attention to detail and accuracy with financial information.

Responsibilities

• Receive, review, code, and enter vendor invoices into software.
• Ensure invoices allocated to properties, accounts, and expense categories.
• Route invoices for approval and follow up on approvals.
• Process vendor payments per payment schedules.
• Monitor vendor balances and timely payments.
• Maintain invoice and payment records.
• Assist with vendor account reconciliations.
• Identify duplicate invoices and discrepancies before payments.
• Support month-end deadlines and financial reporting.
• Maintain vendor information including W-9s and COIs.
• Communicate with vendors and property managers regarding invoicing.
• Assist with year-end 1099 reporting.
• Provide additional administrative and accounting support.

Skills

Accounts payable

Bookkeeping

Administrative experience

Microsoft Excel

Communication

Problem-solving

Independence

Education

High School Diploma

Tools

AppFolio

Microsoft Excel

Outlook

Office Suite

Job description

Essential Functions:

Accounts Payable & Accounting Support

• Receive, review, code, and enter vendor invoices into property management software.
• Ensure invoices are accurately allocated to the appropriate properties, accounts, and expense categories.
• Route invoices for approval and follow up on outstanding approvals.
• Prepare and process vendor payments in accordance with established payment schedules.
• Monitor outstanding invoices and vendor balances to ensure timely payments.
• Review vendor statements and research discrepancies or missing invoices.
• Maintain accurate and organized electronic invoice and payment records.
• Assist with vendor account reconciliations and resolving billing discrepancies.
• Identify duplicate invoices, incorrect charges, or other discrepancies before payments are processed.
• Assist with monthly accounting deadlines and financial reporting as needed.
• Maintain vendor information, including W-9 forms, certificates of insurance (COIs), payment details, and supporting documentation.
• Communicate with vendors and property managers regarding invoice questions, payment status, and billing issues.
• Assist with year-end accounting processes, including vendor 1099 reporting.
• Provide additional administrative and accounting support as needed.

Qualifications

• Previous accounts payable, bookkeeping, accounting, or administrative experience preferred.
• Strong attention to detail and accuracy when working with financial information.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with AppFolio or similar accounting/property management software is a plus.
• Ability to prioritize tasks, manage deadlines, and work independently.
• Strong organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality when handling financial information.
• Commercial real estate or property management experience is helpful but not required.

Education and Experience:

• High School Diploma or equivalent required.
• Knowledge of the commercial real estate industry is preferred but not required.
• General knowledge/education or experience in basic accounting is preferred.

Physical Requirements:

Individuals must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform this job.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times.