Staff Accountant - AP

HEICO; Santa Barbara (CA); On-site; USD 42,000 - 50,000; Full time

Job summary

Santa Barbara Infrared, Inc. is hiring a Staff Accountant to manage month-end close, journal entries, reconciliations, and accounts payable, including wiring and ACH payments. The role collaborates with the Controller and supports payroll, audits, and special projects.

The position operates within a fast-paced subsidiary of HEICO Corporation, known for its high-energy culture and accurate financial reporting across multiple entities.

Qualifications

• Month-end closing with journal entries and reconciliations.
• Accounts payable processing and payments (including Wires & ACH).
• A/P banking and vendor management.
• Payroll support and assisting with audits.
• Assist Controller with audit requests and special projects.

Responsibilities

• Prepare journal entries for month-end review and input into accounting system.
• Prepare sub-ledger to general ledger reconciliations for Director of Finance’s review.
• Upload month-end reconciliations to FloQast.
• Establish and maintain AP procedures; ensure 3-way match of receiving, invoices and purchase orders.
• Enter and code invoices, generate and mail payable checks; interact with vendors.
• Generate wires for approval by Controller/CFO and corporate as needed; handle vendor W-9s and 1099s.
• Manage Commission payments to Representatives, including contract reviews and wiring payments.
• Record daily banking activity and all outgoing payments (Wires, ACH, Sales Tax, Credit Card).
• Reconcile company credit card statements; interact with Wells Fargo as needed.
• Reconcile intercompany/intersegment balances; prepare monthly JE for intercompany transactions.
• Maintain internal W-9s for the three entities; act as A/R backup.
• Archive files and retrieve documentation per team requests.
• Support audits and special projects as required.

Skills

Month-end close

Journal entries

Reconciliations

Accounts payable

Credit card processing

Wires/ACH

Payroll support

Audit support

Intercompany accounting

Vendor management

Tools

FloQast

Job description

Santa Barbara Infrared, Inc. is currently recruiting for the position of Staff Accountant. The Staff Accountant's primary responsibilities include month end closing with journal entries and reconciliations, accounts payable, credit card processing and payment, A/P Banking including Wires and ACH, supporting payroll, and supporting the Controller in Audit requests and special projects as needed.

Santa Barbara Infrared, Inc. (SBIR) is a very successful, fast-paced subsidiary of HEICO Corporation, (NYSE: HEI, HEI.A). For more than 50 years, HEICO has thrived by serving segments of the aerospace, defense, and electronics industries by providing innovative and cost-saving products and services. Forbes Magazine has ranked HEICO as one of the 200 "Best Small Companies" and 200 "Hot Shot Stocks".

Santa Barbara Infrared, Inc. designs and manufactures the most technologically advanced Infrared (IR) and Electro-Optical (E-O) test instrumentation.

SBIR's broad line of innovative products support testing of military and commercial sensor systems for world-wide use in laboratory, production, depot and field test applications.

SBIR's high-energy, dynamic culture focuses our Team Members' on providing quality products and services to our customers.

We provide highly integrated, well-engineered, cost effective hardware and software solutions to the E-O community. In doing so, SBIR has become the preferred supplier to major domestic and international manufacturers of commercial and military E-O sensors and systems.

$30.14/hr. - $36.58/hr.

Month-End

• Prepare journal entries for Director of Finance’s review & input into accounting system
• Prepare sub-ledger to general ledger reconciliations for Director of Finance’s review
• Upload Month-end Reconciliations to FloQast

Accounts Payable

• Establish and maintain the AP procedures
• 3-way match of packing slips, ensure all certification are included, invoices, and purchase orders
• Retrieve proper approval of invoices if needed
• Interact with Receiving/Purchasing/QA to resolve issues
• Support Purchasing by completing Vendor Credit Applications
• Enter and code invoices into accounting system
• Generate payable checks
• Mail checks and file paid invoices
• Interact with vendors and research questions
• Generate wires for approval by Controller/CFO and Corporate (if needed)
• EDD reporting of Independent Contractors
• Request / Review Vendor W-9’s
• Prepare year end 1099s

Commission

• Manage Commission payments to Representatives including
  • Reviewing Contract Terms for Reps
  • Tracking Payment of Customer Invoices
  • Setting up Wire transaction for payment

Banking Payables

• Print out and Review Daily Banking Activity
• Record all Out Going payment activity including
  • Wires
  • ACH
  • Sales Tax Payments
  • Credit Card Payments
  • Track Outstanding Checks over 30 days and notify vendor

Company Credit Card Processing

• Reconcile statements with receipts/Purchase Orders
• Process in Visual
• Issue ACH payment via Wells Fargo
• Manage credit cards – open/close for new/terminated team members, or fraud suspicion
• Interact with Wells Fargo when suspicion of Fraud is involved

Intercompany/Intersegment

• Reconcile monthly intercompany balances with Heico
• Prepare monthly JE for intercompany transactions with Heico and other subsidiaries
• Record monthly accruals suggested by Heico

Accounts Receivable

• Maintain internal W-9’s for the three companies
• Act as A/R backup

Archive Files

• Manage archived files in storage
• Act as Liaison to pull documentation per Team Member requests

Audit and special projects as needed.