Staff Accountant - AP

HEICO Corporation; Santa Barbara (CA); On-site; USD 42,000 - 50,000; Full time

Job summary

Santa Barbara Infrared, Inc. is seeking a Staff Accountant to support month-end close, journal entries, and reconciliations. The role includes managing accounts payable, credit card processing, and AP banking tasks (Wires/ACH). You will assist payroll and support audits and special projects under the Controller.

The position provides exposure to intercompany transactions and year-end processes in a fast-paced subsidiary of HEICO Corporation, with a focus on accuracy and process improvement.

Qualifications

• Bachelors degree or equivalent experience; AP/AR/payroll familiarity.
• Hands-on with journal entries and monthly close processes.

Responsibilities

• Prepare journal entries for month-end close with supervisor review.
• Perform reconciliations of sub-ledgers to the general ledger.
• Process accounts payable including 3-way matching and vendor inquiries.
• Handle AP banking tasks: wires, ACH, and check processing.
• Support payroll and respond to audit requests and special projects.
• Process and assist with intercompany transactions and accruals.
• Archive and organize financial documents as required.

Skills

Month-end close

Journal entries

Reconciliations

Accounts payable

Credit card processing

A/P banking (Wires/ACH)

Payroll support

Excel

Word

Education

Bachelor's degree

Tools

FloQast

Visual Accounting

Job description

Santa Barbara Infrared, Inc. is currently recruiting for the position of Staff Accountant. The Staff Accountant's primary responsibilities include month end closing with journal entries and reconciliations, accounts payable, credit card processing and payment, A/P Banking including Wires and ACH, supporting payroll, and supporting the Controller in Audit requests and special projects as needed.

Santa Barbara Infrared, Inc. (SBIR) is a very successful, fast-paced subsidiary of HEICO Corporation, (NYSE: HEI, HEI.A). For more than 50 years, HEICO has thrived by serving segments of the aerospace, defense, and electronics industries by providing innovative and cost-saving products and services. Forbes Magazine has ranked HEICO as one of the 200 "Best Small Companies" and 200 "Hot Shot Stocks".

Santa Barbara Infrared, Inc. designs and manufactures the most technologically advanced Infrared (IR) and Electro-Optical (E-O) test instrumentation. SBIR's broad line of innovative products support testing of military and commercial sensor systems for world-wide use in laboratory, production, depot and field test applications. SBIR's high-energy, dynamic culture focuses our Team Members' on providing quality products and services to our customers. We provide highly integrated, well-engineered, cost effective hardware and software solutions to the E-O community. In doing so, SBIR has become the preferred supplier to major domestic and international manufacturers of commercial and military E-O sensors and systems.

$30.14/hr. - $36.58/hr.

Month-End

• Prepare journal entries for Director of Finance’s review & input into accounting system
• Prepare sub-ledger to general ledger reconciliations for Director of Finance’s review
• Upload Month-end Reconciliations to FloQast

Accounts Payable

• Establish and maintain the AP procedures
• 3-way match of packing slips, ensure all certification are included, invoices, and purchase orders
• Retrieve proper approval of invoices if needed
• Interact with Receiving/Purchasing/QA to resolve issues
• Support Purchasing by completing Vendor Credit Applications
• Enter and code invoices into accounting system
• Generate payable checks
• Mail checks and file paid invoices
• Interact with vendors and research questions
• Generate wires for approval by Controller/CFO and Corporate (if needed)
• EDD reporting of Independent Contractors
• Prepare year end 1099s

Commission

• Manage Commission payments to Representatives including
• Reviewing Contract Terms for Reps
• Tracking Payment of Customer Invoices
• Setting up Wire transaction for payment

Banking Payables

• Print out and Review Daily Banking Activity
• Record all Out Going payment activity including
• Wires
• ACH
• Credit Card Payments
• Track Outstanding Checks over 30 days and notify vendor

Company Credit Card Processing

• Reconcile statements with receipts/Purchase Orders
• Process in Visual
• Issue ACH payment via Wells Fargo
• Manage credit cards – open/close for new/terminated team members, or fraud suspicion
• Interact with Wells Fargo when suspicion of Fraud is involved
• Reconcile monthly intercompany balances with Heico
• Prepare monthly JE for intercompany transactions with Heico and other subsidiaries
• Record monthly accruals suggested by Heico

Accounts Receivable

• Maintain internal W-9’s for the three companies
• Act as A/R backup

Archive Files

• Manage archived files in storage
• Act as Liaison to pull documentation per Team Member requests

Audit and special projects as needed.

Requirements

Bachelor’s degree (B. A.) from four-year College or University; or equivalent combination of education and experience. Previous experience with AP, AR, and Payroll and/or Journal Entries. Strong interpersonal, skills with the ability to be effective in a team structure. Ability to work in a hands-on fast-paced company. Strong computer skills specifically in Excel and Word.

Due to US Export Control Regulations compliance, eligible candidates MUST be a US citizen, permanent resident or a person who has been granted asylum; proper documentation required. Pre-employment verifications: must pass background, reference and ITAR/EAR checks in addition to a pre-employment drug screen.

Pay Range

$30.14 - $36.58 / hour

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law.