Staff Accountant

All-American Shutters & Glass; West Palm Beach (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

All-American Shutters & Glass in Florida seeks a Staff Accountant to ensure GAAP-compliant financial reporting and support decision-making in a construction-focused environment. You will handle project accounting, AIA billing, and month-end close within a growing fenestration and hurricane protection company.

Qualified candidates have 3+ years in construction accounting, strong Excel and ERP experience, and a proactive approach to process improvements.

Qualifications

• Bachelor's degree in accounting/finance is required.
• At least 3 years of accounting experience in construction-related fields.
• Hands-on with AIA pay applications and construction billing.
• Familiarity with month-end close processes and GAAP.
• Knowledge of retainage, progress billing and job costing in construction.

Responsibilities

• Prepare and process AIA payment applications and related docs.
• Reconcile subcontractor invoices, payments, and retainage.
• Assist month-end and year-end close with journal entries.
• Maintain and reconcile General Ledger and accounts.
• Reconcile bank, credit cards, and balance sheet accounts.
• Process vendor invoices with proper coding and timing.
• Ensure compliance with billing terms and contract requirements.
• Support audits with schedules and documentation.
• Assist cash management, forecasting, and analysis.
• Identify process improvements and internal controls.
• Perform other duties as assigned.

Skills

Analytical skills

Prioritization

Attention to detail

Communication skills

Industry experience

GL accounting

Project accounting

Excel (pivot tables)

ERP systems (NetSuite)

Education

Bachelor's degree in Accounting/Finance

3+ years accounting in construction

AIA pay applications experience

Month-end close procedures

Construction accounting concepts (retainage, job costing)

Tools

Sage

Foundation

Viewpoint

QuickBooks Enterprise

NetSuite

Job description

Job Summary

The Staff Accountant plays a critical role in ensuring the accuracy of financial reporting, supporting operational decision-making, and maintaining compliance with generally accepted accounting principles (GAAP). The ideal candidate will have prior accounting experience within the construction, fenestration, or hurricane protection industry and possess a solid understanding of project accounting, AIA billing, and month-end close processes.

The Staff Accountant plays a critical role in ensuring the accuracy of financial reporting, supporting operational decision-making, and maintaining compliance with generally accepted accounting principles (GAAP). The ideal candidate will have prior accounting experience within the construction, fenestration, or hurricane protection industry and possess a solid understanding of project accounting, AIA billing, and month-end close processes.

Duties & Responsibilities

• Prepare and process AIA payment applications, continuation sheets, schedules of values, lien waivers, and retainage and related construction billing documentation.
• Process and reconcile subcontractor invoices and payments, ensuring accuracy, compliance with contract terms, and timely disbursement.
• Assist with the month-end and year-end close process, including journal entries, account reconciliations, accruals, and financial statement preparation.
• Maintain and reconcile the General Ledger (G/L) and ensure the accuracy of financial records.
• Reconcile bank accounts, credit cards, and balance sheet accounts.
• Process and verify vendor invoices, ensuring accuracy, proper coding, and timely payment.
• Ensure compliance with contractual billing requirements and customer payment terms.
• Support internal and external audits by preparing requested schedules and documentation.
• Assist with cash management, forecasting, and account analysis.
• Identify opportunities to improve accounting processes and internal controls.
• Perform other duties as assigned.

Qualifications

Required Skills & Abilities

• Excellent analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong attention to detail and commitment to accuracy.
• Outstanding written and verbal communication skills.
• Experience working for a glazing, hurricane protection, window and door, roofing, or general contracting company.
• Strong understanding of General Ledger accounting, account reconciliations, journal entries, and financial reporting.
• Experience with project-based accounting and revenue recognition.
• Proficient in Microsoft Excel, including pivot tables, lookups, and advanced formulas.
• Experience with ERP or accounting software (e.g., Sage, Foundation, Viewpoint, QuickBooks Enterprise) NetSuite preferred.

Education & Experience

• Bachelor's degree in Accounting, Finance, or related field.
• Minimum of 3 years of accounting experience, within the construction, hurricane protection, glazing, fenestration, or specialty contracting industry.
• Hands-on experience preparing AIA pay applications is required.
• Familiarity with month-end close procedures.
• Knowledge of construction accounting concepts, including retainage, progress billing, and job costing.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.