Staff Accountant

All American Shutters & Glass; Florida; On-site; USD 55,000 - 85,000; Full time

Job summary

All American Shutters & Glass is seeking a Staff Accountant in Florida to ensure GAAP-compliant financial reporting and support operational decisions. The role emphasizes project accounting, AIA billing, and accurate month-end close processes.

The ideal candidate will bring 3+ years in construction-related accounting, solid Excel and ERP experience, and a meticulous approach to maintaining the G/L and vendor payments.

Qualifications

• Bachelor's degree in accounting or finance is required.
• Minimum 3 years in construction or related field.
• Experience with AIA pay applications and project-based accounting.
• Strong Excel skills with pivot tables and lookups.

Responsibilities

• Prepare and process AIA payment applications and retainage.
• Process and reconcile subcontractor invoices and payments.
• Assist with month-end and year-end close, including journal entries.
• Maintain and reconcile the General Ledger and bank accounts.
• Verify vendor invoices and coding for timely payment.
• Support audits with schedules and documentation.
• Assist with cash management, forecasting, and analysis.
• Identify opportunities to improve accounting processes and controls.

Skills

GAAP/compliance

Project accounting

AIA billing

Excel (Pivot/Lookups)

Attention to detail

Education

Bachelor's degree in Accounting/Finance

Tools

Sage

Foundation

Viewpoint

QuickBooks Enterprise

NetSuite

Job description

Job SummaryThe Staff Accountant plays a critical role in ensuring the accuracy of financial reporting, supporting operational decision-making, and maintaining compliance with generally accepted accounting principles (GAAP). The ideal candidate will have prior accounting experience within the construction, fenestration, or hurricane protection industry and possess a solid understanding of project accounting, AIA billing, and month-end close processes.Duties & ResponsibilitiesPrepare and process AIA payment applications, continuation sheets, schedules of values, lien waivers, and retainage and related construction billing documentation.Process and reconcile subcontractor invoices and payments, ensuring accuracy, compliance with contract terms, and timely disbursement.Assist with the month-end and year-end close process, including journal entries, account reconciliations, accruals, and financial statement preparation.Maintain and reconcile the General Ledger (G/L) and ensure the accuracy of financial records.Reconcile bank accounts, credit cards, and balance sheet accounts.Process and verify vendor invoices, ensuring accuracy, proper coding, and timely payment.Ensure compliance with contractual billing requirements and customer payment terms.Support internal and external audits by preparing requested schedules and documentation.Assist with cash management, forecasting, and account analysis.Identify opportunities to improve accounting processes and internal controls.Perform other duties as assigned.Required Skills & AbilitiesExcellent analytical, organizational, and problem-solving skills.Ability to manage multiple priorities while meeting deadlines.Strong attention to detail and commitment to accuracy.Outstanding written and verbal communication skills.Experience working for a glazing, hurricane protection, window and door, roofing, or general contracting company.Strong understanding of General Ledger accounting, account reconciliations, journal entries, and financial reporting.Experience with project-based accounting and revenue recognition.Proficient in Microsoft Excel, including pivot tables, lookups, and advanced formulas.Experience with ERP or accounting software (e.g., Sage, Foundation, Viewpoint, QuickBooks Enterprise) NetSuite preferred.Education & ExperienceBachelor's degree in Accounting, Finance, or related field.Minimum of 3 years of accounting experience, within the construction, hurricane protection, glazing, fenestration, or specialty contracting industry.Hands-on experience preparing AIA pay applications is required.Familiarity with month-end close procedures.Knowledge of construction accounting concepts, including retainage, progress billing, and job costing.Physical RequirementsProlonged periods sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.