Staff Accountant

The Job Shop; Somerset (KY); On-site; USD 48,000 - 64,000; Full time

Job summary

The Job Shop in Somerset, KY seeks a Staff Accountant to support the CFO in maintaining daily financial health. The role blends high‑level oversight with hands‑on processing of ledgers, payroll reconciliation, and homecare billing streams to ensure accurate records.

You will manage accounts payable, prepare journal entries, and perform month‑end close, with EVV/QuickBooks tools to audit billing variances and drive reliable financial reporting.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum 1 year of related accounting experience.
• Working knowledge of GAAP and corporate accounting practices; intermediate Excel formulas.
• Experience with invoicing/billing, general ledger accounting, reconciliations, and financial reporting preferred.
• Experience with accounting software/ERP (e.g., QuickBooks) and EVV systems (e.g., Caresmartz360) preferred.

Responsibilities

• Directly assist the CFO with day‑to‑day accounting and, in the CFO’s absence, assume core responsibilities.
• Maintain and reconcile general ledger, prepare journal entries, and assist with month‑end close.
• Monitor financial data and assist budgeting and revenue/expense forecasting.
• Prepare monthly invoices and reports for AAA/ADD, VA contracts, and private billing.
• Process accounts payable, verify expenses, and reconcile payroll.
• Audit billing accuracy using EVV/ERP software to minimize variances.

Skills

GAAP knowledge

Excel proficiency

Financial analysis

Billing & AR

Ledger reconciliation

Education

Bachelor’s degree in Accounting/Finance

Tools

QuickBooks

EVV software

Job description

The Staff Accountant serves as a key financial lead at the Home Office, supporting the Chief Financial Officer (CFO) in maintaining the daily financial health of the organization. This position bridges high level accounting oversight with daily tactical execution—managing accounts payable, general ledger integrity, complex homecare billing streams, and payroll reconciliation. As a trusted operational partner within the finance department, this role requires high accuracy, attention to detail, and the agility to ensure continuous financial operations in the CFO's absence.

Essential Functions Executive Support & General Ledger Integrity

• Executive Continuity: Directly assist the CFO with day-to-day accounting and financial activities; in the event of the CFO’s absence, temporarily assume core accounting responsibilities to ensure all activities are completed accurately and on time.
• General Ledger & Month-End Close: Maintain and reconcile general ledger accounts, ensuring accuracy and completeness. Prepare timely journal entries, account reconciliations, and supporting files for period-end close processes.
• Financial Analysis & Forecasting: Monitor and analyze financial and non-financial data (bank statements, financial statements, payroll, staffing/productivity reports, and cash forecasts) to assist with budgeting and revenue/expense planning.

Specialized Homecare Billing & Revenue Cycle

• Multi-Channel Invoicing: Prepare monthly invoices and summary reports for specialized homecare funding streams, including Area Agencies on Aging / Area Development Districts (AAA/ADD), Veterans Affairs (VA) contracts, and private out-of-pocket billing.
• Accounts Payable & Expenses: Accurately process, audit, and reconcile corporate accounts payable, vendor invoices, and credit card expense transactions.
• Payroll Processing: Ensure administrative and hourly CareGiver payrolls are reviewed, reconciled, and processed in a timely and accurate manner.

Rev. 7.23.26 Compliance, Systems & Ad Hoc Analysis

• System Integration: Leverage Electronic Visit Verification (EVV) software (e.g., Caresmartz360) and accounting/ERP platforms (e.g., QuickBooks) to audit billing accuracy and eliminate operational variances.
• Ad Hoc Financial Projects: Perform routine financial statement analyses, special projects, and other duties as assigned by executive leadership.

Physical Demands & Working Conditions

• Environment: Normal office environment with moderate noise levels (computers, printers, office chatter).
• Hazard Degree: Low degree of hazard or danger associated with standard office functions.
• Physical & Mobility Demands:
  • Positioning: Primarily sitting using fingers, hands, and arms to reach; occasional standing, walking, stooping, kneeling, or crouching.
  • Lifting: Occasionally required to lift up to 25 pounds.
  • Sensory & Visual: Primary use of close vision (20 inches or less) for financial reporting, spreadsheet auditing, and computer work. Ability to communicate effectively via visual and auditory methods.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or a related field required.
• Experience: Minimum 1 year of related accounting experience.
• Skills: Working knowledge of GAAP and standard corporate accounting practices; intermediate Microsoft Office skills with a solid understanding of basic and intermediate Excel formulas.
• Domain Expertise: Experience with invoicing/billing, general ledger accounting, account reconciliations, and financial reporting strongly preferred.
• Software Proficiency: Experience with accounting software/ERP systems (e.g., QuickBooks) and EMR/EVV systems (e.g., Caresmartz360) strongly preferred.