Billing Specialist

Mariani-Enterprises,-LLC; Lake Bluff (IL); On-site; USD 28,000 - 40,000; Full time

Job summary

Mariani Enterprises LLC is seeking a Billing Specialist to support billing operations for client invoicing and project financials. The role collaborates with internal teams, clients, and vendors to ensure accurate, timely billing and proper documentation.

You will lead monthly billing processes, manage deposits and payments, and help with subcontractor invoicing while maintaining confidential information and high accuracy under deadlines.

Qualifications

• Minimum of 3 years of experience in billing, accounting support, or administrative support.
• Strong proficiency in Microsoft Excel and MS Office.
• Ability to maintain confidential information and exercise discretion.
• Strong verbal and written communication skills.

Responsibilities

• Lead monthly billing processes and weekly reporting.
• Produce client invoicing, partial and final billing with documentation.
• Maintain billing records and coordinates with operations, sales, and clients.
• Assist with subcontractor invoicing, waivers, and deposits.
• Balance expense and revenue reports and resolve invoicing discrepancies.

Skills

Billing processes

Excel proficiency

Attention to detail

Communication skills

Time management

Tools

Microsoft Office

Job description

Work With The BestWe are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.Job OverviewMariani Landscape is seeking top talent to join our team as a Billing Specialist. This associate is responsible for supporting billing operations, including ensuring that all aspects of client invoicing are produced accurately and in a timely manner. This position interacts with internal teams, clients, and vendors while supporting departmental financial and administrative processes.Responsibilities and DutiesFollow company policies, procedures, and work standards.Lead monthly billing processes, including weekly reporting.Produce client invoicing, partial and final billing, and related financial documentation.Maintain spreadsheets and billing records for clients and projects.Communicate with operational and sales staff regarding billing requests, job status, and invoicing concerns.Produce and distribute job cost information in a timely manner.Create and distribute credit memos.Apply deposits and payments accurately and timely.Assist with subcontractor invoicing and waivers.Maintain and balance expense and revenue reports.Assemble and distribute department files and documentation.Handle confidential and non-routine information appropriately.Complete work within appropriate timeframes to prevent backlog.Research billing discrepancies and assist in resolving process issues.Maintain a high standard of quality and accuracy in all work performed.Communicate billing issues or client concerns to leadership in a timely manner.Complete required paperwork accurately and timely, including timesheets and other administrative documentation.Participate in departmental meetings and trainings.Arrive for work on time and prepared each day.Non-essential Duties and ResponsibilitiesProvide backup support to Administrative Support team members, including timesheets, data entry, and other administrative functions.Participate in company initiatives and special projects as assigned.Perform data entry and process updates within company software systems.Assist with onboarding and training of new team members.Recommend process improvements to enhance efficiency and client service.Participate in the snow removal process as necessary (i.e. provide administrative support for snow removal operations).Participate in Holiday retail (i.e. creating bows, sale of trees, etc.).Other duties as assigned.Job Requirements Minimum of 3 years of experience in billing, accounting support, or administrative support, preferably in a service-based industry.Strong proficiency in Microsoft Office, specifically Excel.Ability to maintain confidential information and exercise appropriate discretion.Strong verbal and written communication skills.Strong attention to detail and accuracy.Ability to prioritize and manage multiple tasks independently.Flexibility to support changing workloads and deadlines.Ability to learn and work within company software systems.Ability to deliver quality results under tight deadlines.Demonstrate accountability for work being completed accurately and on schedule.Professional demeanor and telephone etiquette.The Perks401(k) plan with company matchMedical insuranceDental insuranceVision insuranceFSA/HSAPerkSpotLong-Term Disability and Life InsurancePaid time OffTuition Reimbursement (after one year of service)Pay TransparencyMariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.Position Range:$20.00 - $29.23Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.