Staff Accountant

PARADIGM SENIOR SERVICES INC; Florida; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Paradigm Senior Services Inc. in North Miami, FL is seeking a detail‑oriented Staff Accountant to manage payroll processing, payroll and sales tax returns, and client collections.

This role supports a hybrid work model, with onsite days in the North Miami office and collaboration across teams. The ideal candidate will have 2–3 years of hands‑on experience in payroll tax, expense review, and client collections, plus proficiency in Excel and payroll systems (e.g., ADP, Rippling).

Qualifications

• 2–3 years of hands-on experience in payroll tax returns and payroll processing
• Experience in executive expense review and approval
• Experience in client collections and accounts receivable

Responsibilities

• Prepare and file sales tax and payroll tax returns across multiple states
• Run end-to-end payroll cycles and reconcile payroll to GL
• Review executive expense reports for policy compliance
• Own client collections and manage AR aging
• Coordinate with state/local agencies on notices
• Suggest improvements to payroll, tax, and collections processes

Skills

Detail-oriented

Deadline-driven

Excel proficiency

Analytical

Education

Bachelor’s degree in Accounting or related field

Tools

ADP

Rippling

Payroll software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Staff Accountant

Paradigm Full-Time North Miami, FL, US

Location

Miami, FL

Who We Are

At Paradigm, we're revolutionizing home care through innovative technology. As the fastest-growing tech company in this sector, we empower home care agencies with cutting-edge solutions in billing automation, growth education, authorization management, and beyond. We believe that by streamlining agency operations with third-party payers like the Department of Veterans Affairs and Medicaid, we ultimately enhance the quality of care for seniors, veterans, and underserved communities.

We foster a dynamic and collaborative work environment where new ideas are welcome, and creativity thrives. Joining our team means becoming part of a supportive community that values continuous learning and excellence. We're on a mission to revolutionize home care and are looking for passionate individuals to help us make a lasting, positive impact.

Position Snapshot

We’re looking for a detail-oriented Staff Accountant to own a hands‑on mix of payroll, tax compliance, and client accounts receivable work. You’ll process and reconcile payroll, prepare sales and payroll tax returns (multi-state a plus), review executive expenses, and drive client collections. This role suits an early-career accountant who is organized, deadline-driven, and comfortable working across teams.

This is a hybrid position based in our North Miami office, onsite Monday, Wednesday, and Friday each week.

Core Responsibilities

• Prepare and file sales tax and payroll tax returns accurately and on time, including registrations and filings across multiple states
• Run end-to-end payroll cycles: process payroll, validate hours and earnings, and reconcile payroll registers to the general ledger
• Reconcile payroll-related accounts (wages, taxes, withholdings, and benefits) and resolve discrepancies promptly
• Review executive expense reports for accuracy, policy compliance, and proper documentation, and route them for approval
• Own client collections: monitor accounts receivable aging, contact clients on past-due balances, negotiate payment timelines, and escalates as needed
• Respond to tax notices and coordinate with state and local agencies to resolve payroll and sales tax matters
• Review expenses against policy for the company, contact stakeholders for out-of-policy transactions, and coach leaders on staff expense oversight
• Support the creation and fidelity of departmental and team budgets, including but not limited to card limit appropriation/reduction
• Identify and recommend improvements to payroll, tax, and collections processes as we scale

Experience and Skills

• Multi-state sales and payroll tax filing experience
• 2–3 years of hands‑on experience in each of the following: sales and payroll tax returns, running and reconciling payroll, executive expense review and approval, and client collections
• Strong attention to detail and a track record of meeting hard filing and payroll deadlines
• Discretion with confidential payroll and executive financial information
• Proficiency with Excel and common accounting/payroll systems
• Experience with payroll platforms (e.g., ADP, Rippling, etc.) and expense management tools
• Exposure to healthcare, home care, or other service-based industries

Education and Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field or other related field preferred, or equivalent professional experience