St. Francis de Sales

The Archdiocese of Milwaukee; Lake Geneva (WI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Tuition discounts for dependents

Job summary

St. Francis de Sales Parish in Lake Geneva, WI seeks a full-time Parish Office Manager to support daily operations, reports, and community communications.

The role interfaces with the Pastor and staff to maintain calendars, databases, and financial records, ensuring a welcoming, confidential service for parishioners and families. The ideal candidate has an associate or bachelor’s degree, is proficient in Word/Excel, and comfortable with parish-specific software (PDS, QBS).

Qualifications

• Associate or bachelor’s degree preferred.
• Willing to take Safeguarding class and background check.
• Ability to learn parish-specific software (PDS, QBS).
• Proficient in Word and Excel, Google Calendar.

Responsibilities

• Greet visitors and assist callers and in-person inquiries.
• Maintain databases, systems and files in orderly fashion.
• Record mass intentions, publish in bulletin, collect stipends.
• Manage parish calendar, schedule meetings and events.
• Monitor and order supplies.
• Coordinate wedding and quinceañera payments and coordinators.
• Schedule volunteers for counting of collections.
• Enter deposits in QuickBooks and process bank deposits.
• Enter and run reports in Parish Data System.

Skills

Microsoft Word

Microsoft Excel

Google Calendar

Confidentiality

Customer Service

Education

Associate degree

Bachelor’s degree

Tools

PDS

QBS

Job description

St. Francis de Sales, a vibrant, active Catholic Parish in beautiful Lake Geneva, Wisconsin is seeking a full-time Parish Office Manager. We are a community of over 1400 families. Our parish school provides an excellent Catholic education for students from grades Pre-K3-8th.

The Parish Office Manager is a key member of the parish staff and works closely with the Pastor and other staff members to support the daily operations of the parish. This position is responsible for a variety of administrative, organizational, and clerical duties and serves as an important point of contact for parishioners, families, and the broader community.

Responsibilities and Tasks

• Serve as greeter for visitors, assists callers and handles in person inquiries
• Maintain databases, systems and files in an orderly fashion
• Record mass intentions, publish in bulletin, and collect stipends
• Manage parish calendar, scheduling meetings, and events
• Monitor and order supplies
• Manage wedding and quinceanera payments and coordinators
• Coordinate and schedule volunteers for counting of collections
• Enter deposits in QuickBooks and do bank deposits
• Enter and run reports in PDS – Parish Data System
• Maintain databases and complete reports for the Archdiocese of Milwaukee

Qualifications

• Associate or bachelor’s degree preferred
• Willing to take a Safeguarding class and background check
• Ability to learn parish-specific software (e.g. PDS, QBS)
• Proficient in Word and Excel, Google calendar
• Friendly, respectful, organized, discreet and dependable. Must maintain confidentiality and demonstrate a welcoming, service-oriented attitude

Compensation

• Pay based on experience
• Paid Holidays and paid time off
• Tuition discounts for dependents that attend St. Francis de Sales or Faith Formation classes

Building Address (use for deliveries)

3501 S. Lake Dr. |St. Francis, WI 53235