SSWPBS Dean's Executive Assistant

University of Missouri-Saint Louis; St. Louis (MO); On-site; USD 30,000 - 34,000; Full time

Job summary

University of Missouri-Saint Louis is seeking an Executive Assistant to provide high-level administrative and operational support to the Dean and the School of Social Work, Psychological and Brain Sciences. The role includes scheduling, travel, communications, meeting prep, budgeting, purchasing, and special projects to ensure smooth school operations.

The position emphasizes strong office management, event coordination, and professional communication, supporting collaboration across faculty,

Qualifications

• Bachelor's degree or equivalent and at least 3 years of experience.
• Experience providing executive-level support in higher education or similar environment.
• Experience with budget monitoring, purchasing, travel coordination, events, and financial processing.

Responsibilities

• Provide high-level administrative support to the Dean and School leadership.
• Manage complex scheduling and calendar coordination.
• Coordinate travel arrangements and itineraries.
• Prepare meetings and confidential correspondence; assist with budgets and purchasing.
• Support accreditation activities, website updates, newsletters, or external reporting as needed.

Skills

Executive-level support

Budget monitoring

Travel coordination

Event planning

Confidentiality

Education

Bachelor's degree

Job description

Location

St. Louis

Full/Part Time

Full-Time

Job Description

The Executive Assistant provides high-level administrative, operational, fiscal, and event support for the Dean and the School of Social Work, Psychological and Brain Sciences (SSWPBS). The position manages complex scheduling, travel coordination, communications, meeting preparation, confidential correspondence, budget and purchasing processes, and special projects that support effective school operations. Through strong office management, event coordination, technical proficiency, and professional communication, the Executive Assistant helps ensure seamless collaboration and alignment of efforts across faculty, staff, students, university partners, vendors, and visitors.

Shift

40 hours/week. Monday thru Friday

Hiring Department

Social Work

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Experience providing executive-level support within higher education or a comparable professional environment.
• Experience with budget monitoring, purchasing, travel coordination, event planning, and financial processing.
• Experience supporting accreditation activities, website updates, newsletters, or external reporting requirements.
• Demonstrated ability to manage competing priorities while maintaining confidentiality and professionalism.

Anticipated Hiring Range

$22.00-$25.00 per hour

Grade: GGS-008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Sponsorship Information

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at [e-mail].