Sr. Workplace Services Specialist

MillenniumSoft Inc; Bellevue (WA); On-site; USD 74,000 - 102,000; Full time

Job summary

DataBricks in Bellevue, WA is seeking a Sr. Workplace Services Specialist to lead PNW workplace events and experiences, aligning regional strategy with the global experience plan. You will design and execute regionally focused event programs that foster culture, community, and employee connection.

You’ll establish operational playbooks, manage budgets and vendors, and scale the workplace services program for Bellevue and Seattle in a high‑growth environment.

Qualifications

• Expertise: 6‑8+ years in corporate events or hospitality, serving as a technical authority with a track record of elevating high‑performing teams.
• Event Strategy: Proficient in leading a diverse portfolio, from agile cultural moments to large‑scale annual offsites, holiday celebrations, executive briefing centre events, and business meetings and trainings.
• Technical Proficiency: AI‑first mindset with budget tracking, procurement, and event management platforms (e.g., Asana) to provide real‑time status dashboards to leadership.
• Safety & Inclusion: Safety‑first mindset with CPR/First Aid certifications; accessible and inclusive experiences for all abilities.
• Systems Knowledge: Experience with Google Suite, Asana, Slack, EPOCH, Fresh Service, and Envoy.
• Adaptability: Ability to extract clear goals from ambiguous requests and create executable plans in fast‑paced environments.
• Flexibility: Willingness to work on‑site events including evenings and weekends.
• Stakeholder management: Partner with senior leaders, vendors, and cross‑functional teams to ensure high‑quality service delivery.
• Team Enablement: Mentoring peers, building scalable playbooks, coaching teams to execute first class events.
• Culture Building: Design experiences fostering an inclusive, engaged workplace with inclusion teams and affinity groups.
• Accountability: Take ownership of deliverables with high reliability.

Responsibilities

• Strategic Event Delivery: Scope and execute complex workplace initiatives that drive culture and employee experiences.
• Operational Excellence: Manage project lifecycles with dashboards and SOPs to ensure flawless execution.
• Process Optimization: Improve event scalability, reliability, and cost‑efficiency across regional lifecycle.
• Data‑Driven Insights: Provide site data and leadership insights to inform regional strategy and measure impact.
• Stakeholder Management & Communication: Maintain transparent cadences with milestones, budgets, and risks.
• Strategic Partnership: Align event experiences with business objectives and goals.
• Future Planning: Maintain an annual roadmap to scale the PNW strategy.
• Leadership & Mentorship: Mentor internal and outsourced teams on operational standards.
• Vendor Management: Oversee Food & Beverage SLAs to meet budget and experience goals.
• Standardization: Maintain SOPs and playbooks for regional consistency.
• Innovation: Integrate automation and AI tools to improve reporting and efficiency.

Skills

Workplace Services

Planning

event strategy

vendor management

Google Workspace

AI/automation

Tools

Asana

Slack

EPOCH

Fresh Service

Envoy

Google Workspace

Job description

Job Id: 835|DB-37658

Location: Bellevue, WA

Pay Rate: $53.99 - 73.53 / hr

Client Name: DataBricks

Summary

• Client is seeking an innovative Sr. Workplace Services Specialist to lead PNW workplace events and experiences.
• You will design and execute regional event strategies that align with our global experience strategy to drive culture, community, and employee connection.
• You’ll establish operational best practices to solve complex scaling challenges in a high growth environment for our Bellevue and Seattle locations.
• You will partner closely with our Workplace Services team, build strong relationships with internal stakeholders and key external vendors driving our expansion and culture.
• As the Databricks’ PNW flagship location, our Bellevue office is rapidly scaling, with substantial future growth planned.
• This isa full‑time, in‑office role based in Bellevue, WA, reporting to the Manager, Workplace Services.

Responsibilities

Strategic Event Delivery: Scope and execute complex, high‑impact workplace initiatives, transforming ambiguous requirements into successful, culture‑driving employee experiences.

• Operational Excellence: Independently manage project lifecycles using repeatable inspection mechanisms (dashboards, run‑of‑shows) to ensure fluid communication and flawless execution.
• Process Optimization: Continuously improve event scalability, reliability, and cost‑efficiency to maximize impact across the regional event lifecycle.
• Data‑Driven Insights: Provide site‑specific data and executive insights to REWS leadership, business stakeholders and leaders to inform regional strategy, decision‑making, and measure impact and success.
• Stakeholder Management & Communication: Maintain transparent communication cadences to keep business partners and leadership aligned on milestones, budgets, and risks. Be well versed in creating employee‑facing communications plans to drive event engagement and awareness.
• Strategic Partnership: Consult with internal hosts to ensure event experiences directly support business objectives and organizational goals.
• Future Planning: Anticipate growth needs and maintain an annual roadmap to scale the PNW workplace events strategy.
• Leadership & Mentorship: Foster excellence and collaboration by mentoring internal and outsourced team members on operational standards.
• Vendor Management: Oversee performance and strict SLAs for the Food & Beverage Program to ensure quality alignment with budget and experience goals.
• Standardization: Maintain SOPs and playbooks to ensure regional operational consistency.
• Innovation: Integrate automation and AI tools to drive reporting efficiency and rapid continuous improvement.

Requirements

• Expertise: 6‑8+ years in corporate events or hospitality, serving as a technical authority with a track record of elevating high‑performing teams.
• Event Strategy: Proficient in leading a diverse portfolio, from agile cultural moments to large‑scale annual offsites, holiday celebrations, executive briefing centre events, and business meetings and trainings.
• Technical Proficiency: Approaches the work with an AI first mindset and is skilled in budget tracking, procurement, and event management platforms (e.g., Asana ) to provide real‑time status dashboards to leadership.
• Safety & Inclusion: Safety‑first mindset with CPR/First Aid certifications; dedicated to designing accessible and inclusive experiences for all abilities.
• Systems Knowledge: Experience with Google Suite, Asana, Slack, EPOCH, Fresh Service, and Envoy.
• Adaptability: Effective at extracting clear goals from ambiguous requests to create structured, executable plans; thrives in fast‑paced environments, demonstrating the ability to pivot strategies quickly without losing momentum or quality.
• Flexibility: Ability to maintain a flexible schedule for on‑site events, including occasional evenings and weekends.
• Stakeholder management and Influence: Proven ability to partner with senior leaders, vendors and cross‑functional partners to secure alignment and high‑quality service delivery.
• Team Enablement: Commitment to mentoring peers, building scalable playbooks, and coaching others to execute first class events.
• Culture Building: Models Culture Principles to design experiences that foster an inclusive and highly engaged workplace environment working closely with our inclusion team, affinity group leaders, and local employees.
• Accountability: Takes full ownership of deliverables, anticipating needs and following through with high reliability and minimal oversight.

Skills

• Workplace Services
• Planning
• event strategy
• vendor management
• Google Workspace
• AI/automation