Sr. Workplace Services Specialist

civil-recruit; Bellevue (WA); On-site; USD 120,000 - 160,000; Full time

Job summary

Civil Recruit is seeking a Sr. Workplace Services Specialist to lead PNW workplace events and experiences from our Bellevue and Seattle locations. You will design and execute regional event strategies aligned with our global experience approach to foster culture, community, and employee connection.

This in-office role reports to the Manager, Workplace Services in Bellevue, WA. You will collaborate with the Workplace Services team, manage relationships with internal stakeholders and external

Qualifications

• 6-8+ years in corporate events or hospitality, serving as a technical authority with a track record of elevating high-performing teams.

Responsibilities

• Strategic event delivery: scope and execute complex, high-impact workplace initiatives, transforming ambiguous requirements into successful, culture-driving employee experiences.
• Operational excellence: independently manage project lifecycles using repeatable inspection mechanisms (dashboards, run-of-shows) to ensure fluid communication and flawless execution.
• Process optimization: continuously improve event scalability, reliability, and cost-efficiency to maximize impact across the regional event lifecycle.
• Data-driven insights: provide site-specific data and executive insights to REWS leadership, business stakeholders and leaders to inform regional strategy, decision-making, and measure impact and success.
• Stakeholder management & communication: maintain transparent communication cadences to keep business partners and leadership aligned on milestones, budgets, and risks. Be well versed in creating employee facing communications plans to drive event engagement and awareness.
• Strategic partnership: consult with internal hosts to ensure event experiences directly support business objectives and organizational goals.
• Future planning: anticipate growth needs and maintain an annual roadmap to scale the PNW workplace events strategy.
• Leadership & mentorship: foster excellence and collaboration by mentoring internal and outsourced team members on operational standards.
• Vendor management: oversee performance and strict SLAs for the Food & Beverage Program to ensure quality alignment with budget and experience goals.
• Standardization: maintain SOPs and playbooks to ensure regional operational consistency.
• Innovation: integrate automation and AI tools to drive reporting efficiency and rapid continuous improvement.

Skills

Workplace Services

planning

event strategy

vendor management

Google Workspace

AI/automation

Tools

Asana

Envoy

FreshService

Slack

EPOCH

Job description

Summary

Client is seeking an innovative Sr. Workplace Services Specialist to lead PNW
workplace events and experiences. You will design and execute regional event strategies that align
with our global experience strategy to drive culture, community, and employee connection. You'll
establish operational best practices to solve complex scaling challenges in a high growth
environment for our Bellevue and Seattle locations.
You will partner closely with our Workplace Services team, build strong relationships with internal
stakeholders and key external vendors driving our expansion and culture. As the Databricks' PNW
flagship location, our Bellevue office is rapidly scaling, with substantial future growth planned. This is
a full-time, in-office role based in Bellevue, WA, reporting to the Manager, Workplace Services.

Responsibilities

Strategic Event Delivery: Scope and execute complex, high-impact workplace initiatives,
transforming ambiguous requirements into successful, culture-driving employee
experiences.
Operational Excellence: Independently manage project lifecycles using repeatable inspection
mechanisms (dashboards, run-of-shows) to ensure fluid communication and flawless
execution.
Process Optimization: Continuously improve event scalability, reliability, and cost-efficiency
to maximize impact across the regional event lifecycle.
Data-Driven Insights: Provide site-specific data and executive insights to REWS leadership,
business stakeholders and leaders to inform regional strategy, decision-making, and
measure impact and success.
Stakeholder Management & Communication: Maintain transparent communication
cadences to keep business partners and leadership aligned on milestones, budgets, and
risks. Be well versed in creating employee facing communications plans to drive event
engagement and awareness.
Strategic Partnership: Consult with internal hosts to ensure event experiences directly
support business objectives and organizational goals.
Future Planning: Anticipate growth needs and maintain an annual roadmap to scale the
PNW workplace events strategy.
Leadership & Mentorship: Foster excellence and collaboration by mentoring internal and
outsourced team members on operational standards.
Vendor Management: Oversee performance and strict SLAs for the Food & Beverage
Program to ensure quality alignment with budget and experience goals.
Standardization: Maintain SOPs and playbooks to ensure regional operational consistency.
Innovation: Integrate automation and AI tools to drive reporting efficiency and rapid
continuous improvement.

Requirements

Expertise: 6-8+ years in corporate events or hospitality, serving as a technical authority with

a track record of elevating high-performing teams.

Event Strategy: Proficient in leading a diverse portfolio, from agile cultural moments to

large-scale annual offsites, holiday celebrations, executive briefing center events, and

business meetings and trainings.

Technical Proficiency: Approaches the work with an AI first mindset and is skilled in budget

tracking, procurement, and event management platforms (e.g., Asana ) to provide real-time

status dashboards to leadership.

Safety & Inclusion: Safety-first mindset with CPR/First Aid certifications; dedicated to

designing accessible and inclusive experiences for all abilities.

Systems Knowledge: Experience with Google Suite, Asana, Slack, EPOCH, FreshService, and

Envoy.

Adaptability: Effective at extracting clear goals from ambiguous requests to create

structured, executable plans; thrives in fast-paced environments, demonstrating the ability to

pivot strategies quickly without losing momentum or quality.

Flexibility: Ability to maintain a flexible schedule for on-site events, including occasional

evenings and weekends.

Stakeholder management and Influence: Proven ability to partner with senior leaders,

vendors and cross-functional partners to secure alignment and high-quality service delivery.

Team Enablement: Commitment to mentoring peers, building scalable playbooks, and

coaching others to execute first class events.

Culture Building: Models Culture Principles to design experiences that foster an inclusive

and highly engaged workplace environment working closely with our inclusion team, affinity

group leaders, and local employees.

Accountability: Takes full ownership of deliverables, anticipating needs and following

through with high reliability and minimal oversight.

Skills

• Workplace Services
• planning
• event strategy
• vendor management
• Google Workspace
• AI/automation