Subcontract Administrator

Collabera; Palm Bay (FL); On-site; USD 69,000 - 74,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Job summary

Collabera seeks a Subcontracts Specialist onsite in Palm Bay, FL. The role oversees end-to-end subcontract lifecycle from sourcing through closeout, coordinating with program teams and suppliers to ensure compliant, cost-effective agreements.

The position covers negotiations, risk assessment, and administration of contracts, with responsibility for supplier performance and adherence to FAR/DFARS regulations.

Qualifications

• Experience in managing end-to-end subcontract lifecycle.

Responsibilities

• Lead end-to-end subcontract lifecycle including sourcing strategy, RFP/RFQ issuance, proposal evaluation, negotiations, award, administration and closeout.
• Ensure subcontract requirements are met, develop mitigation plans, and monitor supplier performance.
• Draft and negotiate contract vehicles and terms, including modifications as needed.
• Coordinate with contract administration and purchasing teams to refine policies and procedures.

Job description

Title: Subcontracts
Location 100% onsite,Palm Bay, FL
Duration: 12 months (Possibility of Extension)
Salary Range: $50/hr - $54/hr

Responsibilities

• Subcontracts is responsible for managing end-to-end lifecycle of subcontracts and is responsible for solicitations, fact finding, sourcing, documentation, negotiations, cost/price analysis, terms and conditions negotiations, and subcontract execution. The Subcontracts
• Specialist is the main point of contact between suppliers and program teams and provides all contractual direction.
• This role implements strategic sourcing plans, assesses and mitigates supplier risks, including financial considerations, and defines subcontract specifications, work statements, and terms and conditions for procuring specialized materials, equipment, and services. Key responsibilities include preparing bid packages, conducting bidders' conferences, evaluating proposals, negotiating subcontract terms, recommending suppliers, issuing awards, and overseeing subcontract administration. This role also entails negotiating and coordinating any necessary modifications to subcontracts. The Specialist Subcontracts collaborates closely with contract administration and purchasing teams to develop and refine subcontract policies and procedures. They employ a range of methods and evaluation criteria to meet goals and objectives effectively and may sign supplier agreements and purchase orders within their authority.

Essential Functions

• Lead the full subcontract lifecycle, including sourcing strategy development, RFP/RFQ issuance, proposal evaluation, negotiations, subcontract award, administration, and closeout
• Responsible for the technical, schedule, cost & risk management of assigned suppliers.
• Assures suppliers meet all PO requirements and develops mitigation plans.
• Responsible for reporting of major subcontracts to internal stakeholder and leadership teams.
• Performs Cost/Price Analysis, develops negotiation strategies, leads negotiations.
• Drafting and negotiating contract vehicles including Subcontracts, Letter of Subcontracts, Teaming Agreements, Long- Term Agreements, Master Service Agreements, Software License Agreements, Insurance Agreements, Intellectual Property Agreements, Non-Disclosure Agreements and other legal matters.
• Negotiate pricing, delivery schedules, statements of work, terms and conditions, and risk mitigation strategies with suppliers
• Award contracts and execute contract modifications.
• Monitor supplier performance related to cost, quality, and delivery requirements and develop corrective action plans when necessary
• Support proposal efforts by obtaining supplier quotations, evaluating supplier responses, and developing sourcing recommendations.
• Ensure compliance with company policies, customer requirements, FAR/DFARS regulations, CPSR requirements, and applicable procurement procedures
• Maintain subcontract files to support internal audits, customer reviews, and DCMA oversight activities
• Identify and execute cost savings, risk reduction, and process improvement opportunities

Benefits

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.