Sr. Sponsored Programs Specialist

University of Miami Health System; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

The University of Miami/UHealth department of Medicine is seeking a Full Time Sr. Sponsored Programs Specialist to work remote, coordinating administrative and financial functions for the assigned portfolio.

This role also supervises junior staff and reviews complex grant activity to ensure compliance with applicable guidelines, rules, and regulations. The position requires a Bachelor’s degree and at least 3 years of relevant experience, with strong communication and technical proficiencies, and

Qualifications

• Bachelor’s degree in a relevant field required.
• Minimum 3 years of relevant experience required.
• Any relevant education, certifications and/or work experience may be considered.

Responsibilities

• Provides guidance to faculty and administrators in developing funding proposals.
• Reviews grant applications to ensure accuracy.
• Verifies regulatory approvals before establishing project accounts.
• Maintains internal proposal documents and electronic records.
• Coordinates post-award actions such as notices and amendments.
• Assists in project closeout and budget revisions alignment.
• Oversees audits and petty cash reconciliations.
• Submits endorsed invoices to accounts payable and tracks timely payments.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

Bachelor’s degree in relevant field

Tools

Office software

Job description

Sr. Sponsored Programs Specialist

The University of Miami/UHealth department of Medicine has an exciting opportunity for a Full Time Sr. Sponsored Programs Specialist to work remote. The Sr. Sponsored Programs Specialist coordinates administrative and financial functions for the assigned department. This position also oversees junior staff and takes on the review of more complex grant activities in order to ensure departmental compliance with applicable guidelines, rules, and regulations.

CORE JOB FUNCTIONS

• Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.
• Responds to general inquiries regarding sponsored program policies and procedures.
• Reviews grant applications to ensure accuracy.
• Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account.
• Maintains the internal proposal documents and electronic records for assigned portfolio.
• Processes and disseminates various non-financial post-award actions such as award notifications, amendments, and related documents.
• Assists in the coordination of the project closeout.
• Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.
• Reviews award terms and conditions and discusses flagged items with faculty.
• Oversees all audits and bank reconciliations of petty cash accounts.
• Monitors sponsored programs subcontracting activity.
• Submits to accounts payable all received and endorsed invoices and tracks timely payments by that unit.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Bachelor’s degree in relevant field required
• Minimum 3 years of relevant experience required

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida’s only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We’re the challenge you’ve been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff