Sponsored Programs Specialist (Grants)

University of Miami; Coral Gables, Northern (FL, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

The University of Miami in Coral Gables is seeking a Sponsored Programs Specialist to monitor, support, and evaluate grant activities within the department, ensuring compliance with sponsor guidelines and university policies.

You will analyze accounts, resolve expenditure issues, assist with HR transactions impacting grants, and help prepare reports for financial sections while safeguarding university assets.

Qualifications

• Bachelor’s degree in relevant field required.
• Minimum 1 year of relevant experience required.
• Strong communication and collaborative skills are essential.

Responsibilities

• Monitor sponsored accounts for compliance and expenditure issues.
• Resolve discrepancies and overdrafts.
• Analyze account information and coordinate with departments to resolve issues.
• Review HR transactions impacting sponsored accounts (new hires, account changes, overloads).
• Approve or deny payroll non-payroll entries affecting accounts.
• Ensure unobligated funds are released on purchase orders.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

Bachelor's degree in relevant field

Job description

## Sponsored Programs Specialist (Grants)Apply: On-Site: Coral Gables, FL: Full time: Posted 30+ Days Ago: R100092535**Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.**CORE JOB SUMMARY** The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations. **CORE JOB FUNCTIONS** 1. Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel. 2. Resolves expenditure issues, including discrepancies and overdrafts. 3. Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues. 4. Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions. 5. Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts. 6. Works with the awarded amount and approved agency budget to set up account budgets. 7. Interprets regulations and assists department administrators in understanding sponsored programs requirements. 8. Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination. 9. Ensures the release of unobligated funds on purchase orders. 10. Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. **CORE QUALIFICATIONS** Education: Bachelor’s degree in relevant field required Experience: Minimum 1 year of relevant experience required Certification and Licensing: Refer to department description for applicable certification requirements Knowledge, Skills and Abilities:* Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.* Teamwork: Ability to work collaboratively with others and contribute to a team environment.* Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.* Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.**Job Status:**Full time**Employee Type:**Staff