Sr. Sponsored Programs Specialist

200 UM Corp (Enterprise); United States; Hybrid; USD 70,000 - 90,000; Full time

Job summary

The Sr. Sponsored Programs Specialist at University of Miami supports financial management of grant portfolios, prepares reports, and ensures compliance with sponsor and institutional requirements. The role collaborates with faculty, PI teams, and lab managers, and requires attention to detail.

The position offers hybrid/remote work options and requires strong Excel skills and familiarity with Workday. Some evenings/weekends may be required due to project deadlines.

Qualifications

• Bachelor's degree in a relevant field is required.
• Minimum 3 years of grant management or related experience.

Responsibilities

• Reconcile grants, contracts, and clinical trial accounts for accuracy and compliance.
• Prepare and distribute detailed financial reports for all grants and contracts.
• Send reminders to investigators and admins about progress reports and sponsor deadlines.
• Monitor budgets monthly, verify accuracy and conduct variance analysis.
• Assist with award close-out procedures and reconciliations.

Skills

Excel

Workday

Detail-oriented

Independent working

Education

Bachelor's degree in relevant field

Tools

Box

Workday Financial Management

Job description

Sr. Sponsored Programs Specialist

Hybrid/Remote opportunity for the right candidate (Flexible work arrangements including fully remove options will be considered based on candidate experience and fit).

Department Specific Functions

This position supports the Sr. Manager of Business Operations and the Director of Sponsored Programs in overseeing the financial management of The Miami Project's grant portfolio, including regular updates to budgets and financial activity related to grants, contracts, and clinical trials. The role involves preparing and delivering financial reports to faculty, principal investigators, and lab managers, as well as supporting compliance with sponsor and institutional requirements.

The ideal candidate will be highly resourceful, able to work independently with minimal direction, and possess strong attention to detail. Proficiency in Microsoft Office - especially Excel and Outlook is essential. Familiarity with Workday is a plus. Some administrative duties may also be required.

Responsibilities include and are not limited to the following:

• Reconcile grants, contracts, and clinical trial accounts to ensure accuracy and compliance.
• Prepare and distribute detailed financial reports for all grants, contracts, and clinical trials.
• Send timely reminders to principal investigators and administrators regarding upcoming progress reports and sponsor deadlines.
• Monitor budgets monthly, verify accuracy, and conduct variance analysis.
• Assist with award close-out procedures, including final reconciliations for submission to the Office of Research Administration.
• Assist the Director of Sponsored Programs with preparing and submitting grant-related items such as Material Transfer Agreements, subaward renewals, Non-Disclosure Agreements, and award modifications.
• Collaborate with the Director of Sponsored Programs to monitor all program budgets and address discrepancies, such as incorrectly allocated personnel or non-personnel expenses.
• Clear overdrafts and initiate cost transfers (journal entries) as needed.
• Submit invoicing for sponsored project subawards.
• Maintain and organize financial records in accordance with retention policies.
• Works with Sr. Manager of Business Operations on ad hoc financial reports and support special projects as requested.
• Assist in purchasing order close out and other financial reporting as instructed by the Sr. Manager and Director.
• Stay current on federal regulations and institutional policies related to grants and contracts.
• Provide administrative support to the Research unit as needed.
• Perform other duties as assigned.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

• Bachelor's degree in relevant field required
• Minimum 3 years of relevant experience supporting grant management, preferably in a university setting.

Knowledge, Skills, and Abilities:

• Proficiency with business productivity tools (e.g., Microsoft Excel, Box, etc.) and the ability to quickly learn new systems and technology.
• Experience with Workday Financial Management is preferred.
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Commitment to the University's core values.
• Ability to work independently and/or in a collaborative environment.

Any relevant education, certifications and/or work experience may be considered.

#LI-EB1

• The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you have been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff