Sr. Grant Administrator - Full Time

University of Miami; Coral Gables (FL); On-site; USD 85,000 - 125,000; Full time

Job summary

The University of Miami's Office of Research Administration is seeking a Sr. Grant Administrator to independently review sponsored proposal applications, negotiate awards, and provide institutional-level research administration services across departments and campuses.

The role involves collaboration with faculty, staff, and extramural agencies to ensure compliant, timely submissions and accurate award setup.

Qualifications

• Minimum 5 years of relevant/related experience in research administration.
• Experience in pre-award research administration, including proposal review and submission.
• Strong knowledge of sponsor policies and regulations.

Responsibilities

• Reviews, analyzes, negotiates, and submits proposals and awards per requirements.
• Mentors, supervises, and trains junior grant administration staff.
• Communicates with extramural agencies on proposal and grant matters.
• Tracks grant applications and follows up with funding agencies.
• Provides guidance on sponsor policies and compliance.

Skills

Communication skills

Attention to detail

Independent judgment

Organization

Deadline management

Contract analytics

Proposal submission systems

Microsoft Office

Confidentiality

Priority monitoring

Education

Bachelor’s degree in relevant field

Tools

Huron Research Suite

Grants.gov

eRA Commons

Microsoft Office

Job description

The Office of Research Administration (ORA) has a great job opportunity for an ORA Sr. Grant Administrator to work at the University of Miami.

The ORA Senior Grant Administrator works independently to review completed sponsored proposal applications and negotiate awards in adherence to sponsoring agency and University of Miami requirements. Under general supervision, the ORA Senior Grant Administrator is responsible for providing institutional-level sponsored research administration services to a portfolio of academic departments and research units among all University campuses, including communicating with extramural agencies.

CORE JOB FUNCTIONS

• Reviews, analyzes, negotiates, endorses and submits completed proposals and awards to ensure use of the correct processes, forms and submission requirements.
• Mentors, supervises, and trains junior grant administration staff to further talent development.
• Approves and submits agency requests.
• Contributes to updating and maintaining systems role.
• Contributes creative solutions towards process improvement.
• Communicates with extramural agencies on proposal and grant-related matters.
• Provides advice to faculty and staff regarding sponsored research administration issues, interpreting a broad range of sponsor policies, government regulations and terms and conditions.
• Collaborates with other University groups such as Principal Investigators and study teams, Compliance, IRB (Human Subject Research Office), Risk Management, sponsors and other relevant offices to ensure that sponsored research projects are managed in an efficient and effective manner consistent with UM policies and procedures, and applicable agency guidelines, laws and regulations.
• Tracks grant applications and follows-up with funding agencies.
• Keeps abreast of relevant professional information by attending professional development opportunities and trainings.
• Assists Assoc. Director/Executive Director, as needed.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor’s degree in relevant field

Certification and Licensing:

Certified Clinical Research Associate (CRA) preferred

Experience:

Minimum 5 years of relevant/related experience in research administration, including proposal development review and submission, and award review and setup. Sponsored programs administration experience in a university setting preferred. Demonstrated extensive experience in pre-award research administration, including proposal review & submission, and award review. Any appropriate combination of relevant education and/or experience may be considered.

Knowledge, Skills and Attitudes:

• In-depth knowledge of University and Federal agency requirements including NIH, DOD/DARPA, NSF, FAA, and DOE, and OMB Circulars, Export Control Regulations, Federal Acquisition Regulations.
• Knowledge of Sponsor and University systems (i.e., Huron Research suite, grants.gov, eRA Commons) and any other sponsor systems.
• Ability to work independently and exercise independent judgment and professionalism.
• Excellent verbal and written communication skills with outstanding customer service skills.
• Demonstrated professional experience and judgment to effectively serve faculty and sponsors while protecting, representing and advancing the University’s best interests.
• Ability to work well under deadline pressures without sacrificing accuracy, customer service, collegiality or ethics.
• Strong contract analytic skills.
• Demonstrate proficiency in many different proposal submission systems.
• Demonstrate proficiency in Microsoft office and Internet applications.
• Exceptional attention to detail and confidentiality.
• Ability to be organize and monitor priorities.
• Knowledge of generally accepted accounting procedures and principles.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff