Sr. Program Coordinator - (First-Year Interest Group Seminars Program)

Rutgers University; New Brunswick (NJ); Hybrid; USD 68,000 - 101,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Competitive retirement benefits

Educational benefits

Life insurance

Employee discount programs

Job summary

Rutgers University–New Brunswick is seeking a Senior Program Coordinator for the Office of Career Exploration and Success. The role supports curriculum development and oversight of the First-Year Interest Group Seminars (FIGS) and the three‑credit seminar for Peer Instructors, reporting to the Associate Director for New Student Career Engagement.

The incumbent recruits, trains, and supervises approximately 20 Peer Instructors and student interns, oversees LMS and scheduling, coordinates payroll,

Qualifications

• Bachelor's degree or an equivalent combination of education and/or related experience.
• A minimum of two years of relevant experience.
• Demonstrated understanding of learning theory and curriculum development and integration.
• Strong communication and organizational skills.
• Ability to work with students, staff, and faculty.
• Master's degree and experience within a career services or higher education setting (preferred).
• Experience with peer education programs and instruction and training.
• Teaching experience (preferred).
• Supervision of graduate and/or undergraduate student staff (preferred).

Responsibilities

• Assist the Associate Director with managing the FIGS program and curricula.
• Lead recruitment and training processes for Peer Instructors and related roles.
• Oversee Canvas LMS, schedule classrooms, and assist new student advising related to FIGS.
• Supervise approximately 20 Peer Instructors and interns; run regular meetings and payroll processing.
• Oversee FIGS course administration, final grades, and student issues related to attendance or performance.
• Provide individual career advising to first-year students.

Skills

Learning theory

Curriculum development

Communication

Organizational skills

Student advising

Education

Bachelor's degree

Equivalent experience

Master's degree (preferred)

Tools

Canvas

Handshake

PeopleGrove

Traitify

Interview Stream

Job description

Position Details

Recruitment / Posting Title: Sr. Program Coordinator - (First-Year Interest Group Seminars Program)

Job Category: URA-AFT Administrative

Department: Career Exploration & Success

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Senior Program Coordinator for the Office of Career Exploration and Success. Reporting to the Associate Director for New Student Career Engagement, the Senior Program Coordinator assists in the development of programs that ensure students begin exploring their career interests from day one of their Rutgers University experience. The incumbent supports the Associate Director in overseeing the First-Year Interest Group Seminars (FIGS), one-credit courses developed and taught by upper-class students to aid first-year students in their transition to college and their exploration of an academic path or career interest. Each fall, the First-Year Interest Group Seminars (FIGS) program enrolls over 1,500 first-year students in more than 80 course sections. The Senior Program Coordinator assists the Associate Director with the curriculum development and course oversight of the First-Year Interest Group Seminars (FIGS) courses as well as the three-credit seminar for Peer Instructors. The incumbent is responsible for the recruitment, selection, training, and supervision of part-time program coordinators, Senior Peer Instructors, Peer Instructors and undergraduate interns. The incumbent also provides career advising services to first-year students.

Among the key duties of this position are the following:

• Assists the Associate Director with managing the First-Year Interest Group Seminars (FIGS) program. This includes collaborating with the FIGS team to regularly refine and update curricula and syllabi for FIGS courses and the three-credit seminar for peer instructors (PI Education).
• Takes a leadership role in managing the recruitment and selection process for Peer Instructors or the oversight and leadership of training processes for Peer Instructors and coadjutant instructors for PI Education.
• Oversees learning management systems (Canvas sites) related to the courses, scheduling classroom spaces, and other logistical details. They will participate in new student advising programs as it relates to the promotion of FIGS and first-year student success.
• Directly supervises at least one part-time Program Coordinator, approximately 20 Peer Instructors, and undergraduate student leaders (Senior Peer Instructors or interns). Lead regular team meetings and one-on-ones with Peer Instructors to process their teaching experiences, provide ongoing training, share program updates, etc. The Senior Program Coordinator will also process payroll for FIGS Peer Instructors.
• Closely oversees the FIGS course administration, approve and enter all final grades for FIGS courses, and addresses student issues related to poor course attendance or assignment performance, issues of academic integrity, and mental health concerns.
• Provides individual career advising to first-year students in the still exploring community.

FLSA

Exempt

Grade

05

Salary Details

Budgeted Starting Salary range is $68,278.48 - $70,000

Minimum Salary: 68278.480

Mid Range Salary: 84393.980

Maximum Salary: 100509.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours: 37.50

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Location

Regional Campus: Rutgers University-New Brunswick

Home Location Campus: College Ave (RU-New Brunswick)

City: New Brunswick

State: NJ

Minimum Education and Experience

• Bachelor's degree or an equivalent combination of education and/or related experience.
• A minimum of two years of relevant experience.

Required Knowledge, Skills, and Abilities

• Demonstrated experience that shows an understanding of learning theory and curriculum development and integration.
• Strong communication and organizational skills.
• Ability to work with students, staff, and faculty.

Preferred Qualifications

• A master's degree and experience within a career services or higher education setting.
• Experience with peer education programs and instruction and training.
• Teaching experience.
• Supervision of graduate and/or undergraduate student staff

Equipment Utilized

• Online career tools (e.g., Traitify, Interview Stream, PeopleGrove, etc.), Handshake or similar career management systems, Canvas, etc.

Physical Demands and Work Environment

• Must be willing and available to work some nights and weekends.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement