Sr. Payroll Specialist & Office Administrator

RiseMe; Memphis (TN); On-site; USD 52,000 - 72,000; Full time

Job summary

RiseMe in Memphis is seeking a Sr. Payroll Specialist & Office Administrator to manage full-charge payroll and provide cross-department support across operations, HR, and finance.

This exempt, full-time role reports to the Vice President of Administration and covers payroll data entry, benefits coordination, travel and event planning, office administration, and SOP updates, requiring 4–6 years of related experience and a high school diploma (college degree preferred).

Qualifications

• High school diploma required with 4–6 years of related experience.
• College degree preferred.
• Experience with payroll management software and HRIS systems.
• Knowledge of company policy and guidelines.
• Confidential matters handling.
• Experience coordinating projects with management and staff.
• Strong understanding of accounting basics (AP/AR).
• Excellent written and verbal communication.

Responsibilities

• Performs full payroll processing and data entry with accuracy.
• Serves as the point of contact for payroll issues and policy guidance.
• Assist HR with benefits processing and HRIS tasks.
• Coordinate travel arrangements and company events.
• Lead office organization and procurement, ensuring a professional environment.
• Assist VP Administration with audits, SOP updates, and monthly reports.
• Support project coordination across departments and external partners.

Skills

Payroll processing

Data entry

HRIS

Benefits processing

Travel planning

Event coordination

Office administration

SOP updates

Communication

Confidentiality

Excel

Word

PowerPoint

Time management

Education

High school diploma

College degree preferred

Tools

Payroll software

HRIS

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Title: Sr. Payroll Specialist & Office Administrator

Position Type: Full-Time

Department: Administration

Reports To: Vice President of Administration

Bonus Level: 10%

Location: Memphis

Exempt/Non: Exempt

Supervises: No

Job Summary

The Sr. Payroll Specialist & Office Administrator is responsible for preparing and processing the full-charge payroll function. This role also provides administrative support and coordination across operations, human resources, finance, and special projects.

Responsibilities

Payroll Administration

• Performs full payroll processing, ensuring accuracy, adherence to policies, and vacation and time-off maintenance records.
• Responsible for payroll data entry, verification, and submission with a designated 3rd-party provider.
• Serves as the point of contact for payroll and any issues regarding pay and policy guidelines, including AWOP and vacation.

HR & Benefits Support

• Assist the HR Manager with data entry, benefit processing, and the overall HR support function of the HRIS system.
• Assist the HR Manager with the coordination of benefits, open enrollment, new hire process, and other tasks as assigned.

Travel & Event Coordination

• Assist, as needed, with all Company travel arrangements, scheduling meetings, compiling reports, and related data on a daily basis.
• Assist, as needed, with hotel accommodations for trade shows and sales meetings, including scheduling for all employees, outside sales teams, and sales reps.
• Lead and coordinate all company-sponsored activities, meetings, and company events. Assist area supervisors in preparing for departmental meetings and presentations.

Office Administration

• Responsible for general office organization, including the office breakroom and general office supplies.
• Responsible for the preparation of all non-inventory purchase orders for distribution supplies.
• Assist the Vice President of Administration in the upkeep of a professional office environment to promote a positive work environment, image building, and overall office efficiencies.

Reporting & Process Support

• Assist the Vice President of Administration in performing data entry duties, account reconciliations, and maintenance of audit files, including monthly spreadsheet updates.
• SOP updates and coordination of periodic reviews.

General

• Other duties and projects assigned.

Job Requirements

Education

• High school diploma required with a minimum of 4–6 years of related experience.
• College degree preferred.

Experience

• Overall knowledge of payroll management software, understanding of company policy & guidelines, compliance, and overall office management, including HR management.
• Basic understanding of accounting, accounts payable, and receivable.
• Must have experience in coordinating projects with all levels of management, staff, and community officials.
• Working experience with high-level management, holding responsibility for confidential matters.

Skills

• Ability to plan, prioritize, organize, and clearly define objectives.
• Excellent social skills are necessary for teamwork and management.
• Ability to execute a plan under time constraints without immediate supervision.
• Accuracy in working with large amounts of data.
• Possess excellent verbal and written communication skills.
• Strong computer and internet research skills.
• Proficient in Microsoft Word, Excel & PowerPoint.