Sr. Payroll Specialist & Office Administrator

Creative Co-Op, Inc.; Memphis (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Bonus 10%

Job summary

Creative Co-Op, Inc. in Memphis is seeking a Sr. Payroll Specialist & Office Administrator to manage the full-charge payroll and provide cross-functional support across operations, HR, and finance. This role reports to the Vice President of Administration and is Exempt.

The successful candidate will handle payroll processing with a three-party provider, manage data entry, and coordinate benefits, travel, events, and office administration to ensure smooth daily operations.

Qualifications

• Experience in payroll processing and policy adherence.
• Experience coordinating projects with management and staff.
• Confidential matters handling experience.

Responsibilities

• Perform full payroll processing and data entry.
• Coordinate benefits and HRIS data entry.
• Arrange travel, meetings, and company events.
• Oversee office organization and supply purchasing.
• Support monthly reporting and SOP updates.

Skills

Planning

Organization

Interpersonal skills

Time management

Data accuracy

Communication

Research skills

Word

Excel

PowerPoint

Education

High school diploma

College degree

Tools

HRIS system

Job description

Job Title: Sr. Payroll Specialist & Office Administrator

Position Type: Full-Time

Department: Administration

Reports To: Vice President of Administration

Bonus Level: 10%

Location: Memphis

Exempt/Non: Exempt

Supervises: No

Job Summary

The Sr. Payroll Specialist & Office Administrator is responsible for preparing and processing the full-charge payroll function. This role also provides administrative support and coordination across operations, human resources, finance, and special projects.

Responsibilities

Payroll Administration

• Performs full payroll processing, ensuring accuracy, adherence to policies, and vacation and time-off maintenance records.
• Responsible for payroll data entry, verification, and submission with a designated 3rd-party provider.
• Serves as the point of contact for payroll and any issues regarding pay and policy guidelines, including AWOP and vacation.

HR & Benefits Support

• Assist the HR Manager with data entry, benefit processing, and the overall HR support function of the HRIS system.
• Assist the HR Manager with the coordination of benefits, open enrollment, new hire process, and other tasks as assigned.

Travel & Event Coordination

• Assist, as needed, with all Company travel arrangements, scheduling meetings, compiling reports, and related data on a daily basis.
• Assist, as needed, with hotel accommodations for trade shows and sales meetings, including scheduling for all employees, outside sales teams, and sales reps.
• Lead and coordinate all company-sponsored activities, meetings, and company events. Assist area supervisors in preparing for departmental meetings and presentations.

Office Administration

• Responsible for general office organization, including the office breakroom and general office supplies.
• Responsible for the preparation of all non-inventory purchase orders for distribution supplies.
• Assist the Vice President of Administration in the upkeep of a professional office environment to promote a positive work environment, image building, and overall office efficiencies.

Reporting & Process Support

• Assist the Vice President of Administration in performing data entry duties, account reconciliations, and maintenance of audit files, including monthly spreadsheet updates.
• SOP updates and coordination of periodic reviews.

General

• Other duties and projects assigned.

Job Requirements

Education

• High school diploma required with a minimum of 4-6 years of related experience.
• College degree preferred.

Experience

• Overall knowledge of payroll management software, understanding of company policy & guidelines, compliance, and overall office management, including HR management.
• Basic understanding of accounting, accounts payable, and receivable.
• Must have experience in coordinating projects with all levels of management, staff, and community officials.
• Working experience with high-level management, holding responsibility for confidential matters.

Skills

• Ability to plan, prioritize, organize, and clearly define objectives.
• Excellent social skills are necessary for teamwork and management.
• Ability to execute a plan under time constraints without immediate supervision.
• Accuracy in working with large amounts of data.
• Possess excellent verbal and written communication skills.
• Strong computer and internet research skills.
• Proficient in Microsoft Word, Excel & PowerPoint.