Sr. Payroll Specialist

Joseph J. Albanese; Santa Clara (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Career growth opportunities

Job summary

Joseph J. Albanese, Inc. is looking for a Sr. Payroll Specialist to oversee the end-to-end payroll process for over 800 employees. This position requires thorough knowledge of payroll processing, compliance with regulations, and management of both union and non-union workforces.

Join a well-established family-owned business in Santa Clara, California with strong core values and a commitment to employee development and a dynamic work environment.

Qualifications

• 7 – 10+ years of proven in-house payroll process experience.
• Certified and Union Payroll Experience required.
• Experience managing a Payroll Team preferred.

Responsibilities

• Responsible for weekly payroll processing for union and non-union employees.
• Ensure compliance with federal, state, and local tax regulations.
• Prepare and file certified payroll reports for public works projects.

Skills

Payroll process experience

Attention to detail

Communication skills

Organizational skills

Education

BS/BA in Finance, Accounting, or Business

Tools

Viewpoint Payroll Software

ADP

Microsoft Office Suite

Elations System

LCP Tracker

eMars

Job description

Joseph J. Albanese, Inc. is seeking a Sr. Payroll Specialist to assist in the end-to-end payroll process for both union and non-union workforces. Reporting to the Payroll Supervisor, the Sr. Payroll Specialist's responsibilities include ensuring accurate and timely multistate payroll processing, compliance with union agreements, and adherence to federal, state, and local regulations. Voted “Best Places to Work” for the past 8 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.

Essential Duties & Responsibilities

• Responsible for weekly payroll processing for both union and non‐union 800+ employees using the Company’s in-house payroll system.
• Ensure accurate, timely processing of payroll in compliance with the Company’s policies, collective bargaining agreements, and with federal, state, and local tax regulations.
• Calculate and remit union dues, fringe benefits, and other deductions in accordance with union contracts.
• Prepare and file certified payroll reports for public works projects as required by government agencies.
• Reconcile payroll accounts and resolve discrepancies in a timely manner.
• Respond to employee inquiries regarding pay, benefits, and deductions.
• Coordinate with HR and the Finance teams to carry out payroll processing.
• Develop and maintain pay policies, payroll calendars, payroll checklists, process maps, and other procedures documentation.
• Cross‑functional collaboration and partnership with business partners for process improvements, payroll efficiencies, and to provide an exceptional payroll experience for our employees.
• Oversee internal & external certified payrolls, ensuring that all certified payroll and prevailing wage documentation is processed and reported in accordance with customer contracts and in compliance with county, state, and local laws.
• Assist with internal and external audits by providing necessary payroll documentation and support.
• Stay up-to-date with changes in payroll laws, union agreements, and industry best practices.

NOTE: These duties listed are meant to describe the general scope of the work. Other duties may be assigned based on business needs within the organization.

Qualifications

• BS/BA in Finance, Accounting, or Business degree related field.
• 7 – 10+ years of proven in-house payroll process experience.
• Experience managing a Payroll Team preferred.
• Certified and Union Payroll Experience required.
• Proficiency in payroll software (e.g., Viewpoint, ADP, or similar) and Microsoft Office Suite.
• General accounting work experience and a general understanding of accounting principles.
• Demonstrated progressive levels of responsibilities within an organization.
• Ability to partner with other functional areas of an organization.
• Working knowledge of Elations System, LCP Tracker & eMars.
• Excellent attention to detail, organizational, and communication skills.

Other

• General work environment – sitting for long periods, standing, walking, typing, bending.
• Occasional lifting of up to 20 lbs.

Why Join JJA

Joseph J. Albanese is a family‑owned construction business established and based in Santa Clara, California since 1955. With approximately 1000 employees the company has been instrumental in developing Silicon Valley by performing site / structural concrete, demo, grading, and paving for many of the outstanding projects in Northern California. Our core values of Safety, People, Quality, and Truth! JJA utilizes BIM and other cutting‑edge technology to verify constructability and to communicate complex project geometries to field professionals. We offer competitive pay and benefits. See some of our highlighted projects on our website at www.jjalbanese.com.

Joseph J. Albanese, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.