Construction Project Coordinator

Joseph J. Albanese; Santa Clara (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Joseph J. Albanese is seeking a motivated project coordinator to liaison between internal and external project teams, coordinating contract deliverables and maintaining records through construction.

The role requires ability to multitask, prioritize, and work independently within a fast‑paced environment. The ideal candidate will have extensive construction coordination experience, strong organizational skills, and proficiency in Microsoft Office; Viewpoint software experience is a plus.

Qualifications

• 8+ years of construction‑industry experience, preferably in both public and private sectors.
• Minimum of a high school degree or equivalent.

Responsibilities

• Initiate contract documents from project start‑up and execute deliverables within required timeframes and contract deadlines.
• Ensure accuracy and completeness of electronic contract documentation and deliverables across multiple projects and platforms.
• Prepare, submit, and maintain compliance with project labor and regulatory requirements for private and public works projects (DAS 140/142, PLAs, certifications).
• Enroll projects in OCIP, CCIP, or UCIP programs as required by specifications.
• Submit change order requests with backup, track statuses, and communicate with project team.
• Reconcile account balances across systems to ensure accuracy and integrity of projects.
• Coordinate final project closeout for timely retention billing and deliverables.

Skills

Construction coordination

Time management

Written and verbal communication

Microsoft Office

Education

High school diploma

Tools

Viewpoint Construction Software

Job description

Joseph J. Albanese is actively seeking a motivated and organized individual to join our Contracts Department. The primary area of responsibility of the project coordinator will be to act as liaison between internal and external project team members, coordinating and executing project contract deliverables, while accurately maintaining project records throughout the course of construction. The ideal candidate will have previous construction coordination experience, with the ability to multitask, determine relative priority, and perform project tasks independently. Voted “Best Place to Work” for the past 8 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Ability to initiate contract documents from project start‑up and execute deliverables within required timeframes and contract deadlines, bearing in mind contract‑specific requirements.
• Ensure accuracy and completeness of electronic contract documentation, changes, and periodic deliverables for the life of the project, across a high volume of projects and platforms.
• Prepare, submit, and maintain compliance with all project labor and regulatory requirements for private and public works projects, including DAS 140/142 forms, Project Labor Agreements (PLAs), certified compliance documentation, and other applicable federal, state, and local reporting requirements.
• Enroll projects in OCIP, CCIP, or UCIP programs as required by project specifications.
• Submit change order requests with required backup, follow up, and communicate statuses to the project team.
• Reconcile account balances between systems to ensure accuracy, identify discrepancies, and maintain the integrity of projects.
• Initiate and coordinate final project closeout for timely retention billing and final project deliverables.

NOTE: These duties listed are meant to describe the general scope of the work. Other duties may be assigned based on business needs within the organization.

SPECIFIC JOB KNOWLEDGE, SKILL, AND ABILITY

• Knowledge of the stages of construction from a project document perspective is required. This includes bidding through contract changes, submittals, and RFIs, through the closeout process.
• Excellent organizational and time management skills with great attention to detail.
• Ability to track multiple projects in various stages of construction is required.
• Ability to work independently when needed and troubleshoot when issues or questions arise.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with team members by prioritizing tasks and assisting team members when needed.
• Intermediate to Advanced skill in Microsoft Office suite (Outlook, Word, Excel).
• Experience with Viewpoint Construction Software or construction project management software is a plus.

QUALIFICATIONS & EXPERIENCE

• 8+ years of related experience in the construction industry, preferably in both the public and private sectors.
• Minimum of a high school degree or equivalent.

OTHER

• Ability to work overtime on an as needed basis.
• General work environment – sitting for long periods, standing, walking, typing, bending.
• Occasional lifting of up to 30 lbs.

WHY JOIN JJA

Joseph J. Albanese is a family‑owned construction business established and based in Santa Clara, California since 1955. With approximately 1000 employees the company has been instrumental in developing the Silicon Valley by performing site / structural concrete, demo, grading and paving for many of the outstanding projects in Northern California. Our core values of Safety, People, Quality and Truth! JJA utilizes BIM and other cutting‑edge technology to verify constructability and to communicate complex project geometries to field professionals. We offer competitive pay and benefits. See some of our highlighted projects on our website at www.jjalbanese.com.

Joseph J. Albanese, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.