Sr. Payroll Administrator

Saicon; San Jose (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Saicon is seeking a Sr. Payroll Administrator to manage end-to-end payroll operations for employees in the United States and Canada, with hands-on Workday experience and strong multi-state/province regulatory knowledge. The role emphasizes accuracy, confidentiality, and excellent employee support.

The successful candidate will independently oversee complex payroll processes across the U.S. and Canada, ensuring compliance and a positive payroll experience for all staff.

Qualifications

• 5-10+ years of payroll experience, including U.S. and Canadian processing.
• Strong proficiency with ADP Workforce Now and Workday Payroll.
• Extensive knowledge of U.S. federal/state and Canadian federal/provincial regulations.
• Experience processing multi-state and multi-province payroll.

Responsibilities

• Process bi-weekly and semi-monthly payroll for U.S. and Canadian employees using Workday.
• Ensure accurate calculation of wages, overtime, bonuses, commissions, and special payments.
• Validate timekeeping data and resolve payroll discrepancies with managers and employees.
• Maintain payroll schedules and ensure timely payroll processing.

Skills

Workday Payroll

ADP Workforce Now

U.S. Payroll Processing

Canadian Payroll Processing

Multi-State Payroll Compliance

Multi-Province Payroll Compliance

Payroll Audits & Reporting

W-2, T4, ROE Processing

Tools

Workday Payroll

ADP Workforce Now

Job description

We are seeking a detail-oriented and highly organized Sr. Payroll Administrator to support end-to-end payroll operations for employees across the United States . The ideal candidate will have hands‑on experience with and Workday, strong knowledge of multi-state and multi-province payroll regulations, and a commitment to accuracy, confidentiality, and outstanding employee support.
This role is ideal for an experienced payroll professional who can independently manage complex payroll operations across both the United States and Canada while ensuring compliance, accuracy, and a positive employee experience.

Overview We are seeking a detail-oriented and highly organized Sr. Payroll Administrator to support end-to-end payroll operations for employees across the United States . The ideal candidate will have hands‑on experience with and Workday, strong knowledge of multi-state and multi-province payroll regulations, and a commitment to accuracy, confidentiality, and outstanding employee support.
This role is ideal for an experienced payroll professional who can independently manage complex payroll operations across both the United States and Canada while ensuring compliance, accuracy, and a positive employee experience.

Key Responsibilities

Payroll Processing

• Process bi-weekly and semi-monthly payroll for U.S. and Canadian employees using and Workday.
• Ensure accurate calculation of wages, overtime, bonuses, commissions, and special payments.
• Validate timekeeping data and resolve payroll discrepancies with managers and employees.
• Maintain payroll schedules and ensure timely payroll processing.

Compliance & Reporting

• Ensure compliance with federal, state, provincial, and local payroll regulations.
• Prepare and reconcile payroll reports, including year-end documents such as W-2s, T4s, and ROEs.
• Support internal and external audits by providing required payroll documentation.
• Monitor legislative and regulatory changes impacting payroll operations.

Systems & Data Management

• Maintain accurate employee payroll records within Workday and ADP.
• Assist with payroll system testing, updates, and troubleshooting.
• Partner with HR and Finance to ensure data accuracy across systems.

Employee Support

• Respond to employee inquiries related to pay, deductions, taxes, and payroll policies.
• Provide guidance on payroll processes and elevate complex issues as appropriate.

Required Qualifications

• 5-10+ years of payroll experience, including both U.S. and Canadian payroll processing.
• Strong proficiency (Workforce Now or similar) and Workday Payroll.
• Extensive knowledge of U.S. federal/state and Canadian federal/provincial payroll regulations.
• Experience processing multi-state and multi-province payroll.
• Strong analytical skills and exceptional attention to detail.
• Ability to manage confidential information with discretion.
• Excellent communication and customer service skills.

Preferred Qualifications

• CPP, PCP, or FPC certification preferred.
• Experience working in a fast‑paced, deadline‑driven environment.
• Strong problem‑solving and organizational skills.
• Ability to work independently while collaborating effectively across HR, Finance, and Operations.

Top Skills

• ADP Workforce Now
• Workday Payroll
• U.S. Payroll Processing
• Canadian Payroll Processing
• Multi-State Payroll Compliance
• Multi-Province Payroll Compliance
• Payroll Audits & Reporting
• W-2, T4, and ROE Processing