Payroll Coordinator

PlanIT Group, LLC; Plano (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

PlanIT Group, LLC is seeking a Payroll Specialist in Plano, TX to manage multi-state payroll, ensure SOX compliance, and handle tax withholdings and garnishments. The role includes year-end W2 reconciliation, 401K/HSA filings, and maintaining audit-ready payroll records.

The ideal candidate has 3–5 years of payroll experience, proficiency with ADP Workforce Now, and strong Excel/Office skills, with a keen eye for accuracy and confidentiality.

Qualifications

• Associate's degree or equivalent training is required.
• Three to five years of experience processing multi-state payroll.
• Canadian payroll experience is preferred.

Responsibilities

• Apply payroll principles to state and federal labor laws to calculate pay.
• Perform full-cycle multi-state payroll processing.
• Ensure SOX compliance in processing and file transmission.
• Monitor updates to ensure correct jurisdiction and municipalities.
• Prepare and submit 401K and HSA filings.
• Reconcile year-end W2s and issue W2Cs when required.
• Maintain payroll records for audit trails and compliance.

Skills

Payroll principles

Multi-state payroll

SOX compliance

Wage withholding processing

Tax withholding knowledge

Confidential data handling

MS Excel

MS Office

Communication skills

Attention to detail

Education

Associate's degree or equivalent training

Tools

ADP Workforce Now

Job description

• Ability to apply payroll principles and procedures related to state and federal labor laws to appropriately calculate pay.
• Versed in all aspects of multi-state pay practices and multi-state labor laws applying knowledge of wage taxation to effectively compute appropriate tax withholding for regular and supplemental pay calculations.
• Versed in full-cycle payroll processing that includes a multi-trade union workforce
• Monitors system updates for changes in work and residency locations to ensure correct jurisdiction and municipalities are appropriately set up.
• Ability to apply knowledge in identifying and reconciling all withholding tax issues for the correct allocation of taxable wages by appropriate jurisdictions to ensure compliance.
• Independently processes accurate pay processing for weekly and biweekly payrolls according to processing schedules ensuring SOX compliance.
• Applies knowledge of pay reconciliation practices ensuring SOX compliance prior to file transmission.
• Analyzes and processes confidential payroll information in the production of payroll checks while maintaining confidentiality and judgment in safeguarding the procurement of information for audits.
• Applies knowledge of wage garnishment processing and laws associated with the different types of wage withholding orders received including research and resolution.
• Prepare, upload, and submit reporting for 401K and HSA filings
• Researches and resolves payroll inquiries and discrepancies timely.
• Processes on-demand payments as needed.
• Reconciles year-end W2s and produces W2Cs when required.
• Maintains a variety of payroll information, files and records to provide up-to-date reference and audit trail for compliance.
• Completes other projects and special assignments as requested by Payroll Manager and/or Senior Management.

Key Responsibilities

• Ability to apply payroll principles and procedures related to state and federal labor laws to appropriately calculate pay.
• Versed in all aspects of multi-state pay practices and multi-state labor laws applying knowledge of wage taxation to effectively compute appropriate tax withholding for regular and supplemental pay calculations.
• Versed in full-cycle payroll processing that includes a multi-trade union workforce
• Monitors system updates for changes in work and residency locations to ensure correct jurisdiction and municipalities are appropriately set up.
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• Ability to apply knowledge in identifying and reconciling all withholding tax issues for the correct allocation of taxable wages by appropriate jurisdictions to ensure compliance.
• Independently processes accurate pay processing for weekly and biweekly payrolls according to processing schedules ensuring SOX compliance.
• Applies knowledge of pay reconciliation practices ensuring SOX compliance prior to file transmission.
• Analyzes and processes confidential payroll information in the production of payroll checks while maintaining confidentiality and judgment in safeguarding the procurement of information for audits.
• Applies knowledge of wage garnishment processing and laws associated with the different types of wage withholding orders received including research and resolution.
• Prepare, upload, and submit reporting for 401K and HSA filings
• Researches and resolves payroll inquiries and discrepancies timely.
• Processes on-demand payments as needed.
• Reconciles year-end W2s and produces W2Cs when required.
• Maintains a variety of payroll information, files and records to provide up-to-date reference and audit trail for compliance.
• Completes other projects and special assignments as requested by Payroll Manager and/or Senior Management.

Professional Experience

• Associate's degree or equivalent training and education.
• Three to five years of experience processing multi-state payroll.
• Canadian payroll experience is preferred.
• Working knowledge of payroll taxes at federal, state and local levels.
• Experience using ADP Workforce Now and/or similar payroll platforms.
• High degree of accuracy and detail orientation required.
• Proficient in MS Office with strong Excel skills.
• Strong work ethic and team player.
• Ability to deal sensitively with confidential material and information.
• Strong interpersonal (verbal and written) communication skills.