Sr Operations Coordinator

US Foods; Oklahoma City (OK); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

ESPP

Life insurance

Paid time off

Other eligible benefits

Job summary

US Foods is seeking a Senior Operations Coordinator to provide clerical and administrative support to warehouse leadership and help keep daily operations organized and efficient. The role involves coordinating schedules, maintaining records, and assisting with payroll-related duties in a dynamic warehouse environment.

The position is full-time with a Sunday–Thursday 5:30 PM–2:00 AM shift. Candidates should have strong communication, organizational skills, and proficiency with standard office

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational abilities and attention to detail.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Proficient with common office software and data entry.
• Ability to accurately enter and review employee and operational information.

Responsibilities

• Provide clerical and administrative support to warehouse leadership and department operations.
• Coordinate and document daily departmental activities and meetings.
• Maintain timekeeping and payroll-related records to ensure accuracy.
• Schedule and communicate daily shifts and staffing information to associates.
• Track equipment and support daily operational reporting for leadership.
• Prepare and update routine departmental reports and spreadsheets.
• Communicate operational updates and schedules to leadership and staff.
• Elevate complex issues to leadership as needed.

Skills

Verbal and written communication

Organizational skills

Multi-tasking

Computer skills

MS Office familiarity

Data entry accuracy

Interpersonal skills

Analytical ability

Education

High school diploma or equivalent

Job description

Senior Operations Coordinator

Assign product to pick slots in the warehouse to maximize efficiency and minimize errors. Provide best selection sequence to enable most productive selection process. The work takes place in normal warehouse environments as well as in cooler and freezer areas where the temperatures may be as low as -5 degrees. All job responsibilities are to be performed in adherence with the Company’s Cultural Beliefs and Code of Conduct. BECOME A US FOODS® TEAM MEMBER! We help YOU make it! US FOODS® is one of the largest food distributors with a culture and history of promoting from within, excellent training programs, and a continuous improvement focus. We are looking for a Senior Operations Coordinator to provide clerical and administrative support to warehouse leadership and help keep daily operations organized, accurate, and running efficiently.

Schedule Sunday – Thursday 5:30 PM – 2:00 AM This is a full-time position. Schedule and hours may vary based on business needs.

Main Ingredients of the Job As a Senior Operations Coordinator, you will provide administrative and clerical support to warehouse leadership and assist with the day-to-day coordination of department activities.

Essential Duties and Responsibilities

• Provide clerical and administrative support to warehouse leadership and department operations.
• Assist leadership with the preparation, coordination, and documentation of department meetings and daily operational activities.
• Maintain and process timekeeping information and assist with payroll-related duties to help ensure accurate employee records.
• Maintain and communicate associates' daily schedules and other staffing information.
• Track warehouse equipment and assist with equipment allocation to support daily operational needs.
• Monitor shift production information and maintain reports used by leadership to track operational performance.
• Prepare, maintain, and update routine reports, spreadsheets, records, and other department documentation.
• Collect, enter, and verify operational and employee information using company systems and standard computer applications.
• Communicate with warehouse leadership and associates regarding schedules, timekeeping, operational updates, and other department needs.
• Research and respond to routine administrative questions and elevate issues to leadership when appropriate.
• Support the organization and maintenance of department files and records.
• Adhere to company safety practices, policies, and procedures.
• Perform other duties as assigned by management.

What You Bring to the Table

Education and Training

High school diploma or equivalent required.

Related Experience

• Minimum of one year of experience in a warehouse administrative, office, clerical, or similar support role.
• Previous office or clerical experience strongly preferred.
• Previous experience supporting timekeeping, payroll, scheduling, reporting, or other administrative functions is preferred.

Knowledge, Skills & Abilities

• Effective verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple responsibilities and prioritize work in a fast-paced environment.
• Good computer skills and the ability to learn company systems and applications.
• Working knowledge of common office applications, including email, spreadsheets, and word-processing programs.
• Ability to accurately enter, maintain, and review employee and operational information.
• Strong interpersonal and customer service skills.
• Basic mathematical and analytical skills.
• Ability to identify and resolve routine problems and elevate more complex issues when appropriate.
• Ability to work effectively with leadership, associates, and other departments.

Work Environment

The work will primarily involve clerical and administrative responsibilities in an office and warehouse operations environment. The position may occasionally require entering warehouse areas and working around normal warehouse operations. The work takes place in normal warehouse environments as well as in cooler and freezer areas where the temperatures may be as low as -5 degrees. All job responsibilities are to be performed in adherence with the Company’s Cultural Beliefs and Code of Conduct.

Why US Foods?

BECOME A US FOODS® TEAM MEMBER! We help YOU make it! US FOODS® is one of the largest food distributors with a culture and history of promoting from within, excellent training programs, and a continuous improvement focus. US Foods® is committed to helping our associates grow and succeed. We offer excellent training, career-development opportunities, strong local leadership, and a culture built around our YOU Matter values.

Benefits

• Medical
• Dental
• Vision
• 401(k)
• Employee Stock Purchase Plan (ESPP)
• Life insurance
• Paid time off
• Other eligible benefits

Compensation

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between $21 - $33 ***EOE– Race/Color/Religion/Sex/SexualOrientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status***

EEO & Diversity Statement

US Foods, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by applicable law.

Know Your Rights

Pay Transparency policy statement is available here.

Accommodation Policy

US Foods is committed to working with and providing reasonable accommodation to individuals with disabilities. If reasonable accommodation is needed to participate in the interview process or to perform essential job functions, please contact our US Foods Application Accommodation Line at 866-960-5886. You will be prompted to leave a message. Please state the specifics of the assistance needed and your contact information. A member of our HR department will return your call within two business days.