Sr Office Administrator

Federal Express Corporation; Woodbridge Township (NJ); On-site; USD 25,000 - 40,000; Full time

Job summary

Federal Express Corporation is seeking an experienced administrative support professional to maintain daily office operations at our New Jersey facility. You will greet visitors, answer phones, coordinate travel, schedule meetings and prepare materials for conferences and appointments.

Responsibilities include producing reports and presentations, handling records, and serving as a knowledge resource for staff. Strong MS Office skills, data entry and excellent communication are essential.

Qualifications

• Must have high school diploma or GED.
• Five (5) years of clerical support experience; two (2) years at office administrator level or supporting a manager/district staff.
• Strong computer skills with Microsoft Office and web-based applications; ability to type, input data and handle routine procedures.

Responsibilities

• Greet visitors, answer calls, relay messages and manage inquiries.
• Coordinate travel, meetings, updates and calendar appointments.
• Prepare materials for conferences, meetings and appointments.
• Assist with reports and presentations; research and compile information.
• Maintain daily office operations and supplies/equipment.

Skills

Microsoft Office

Data entry

Customer service

Time management

Education

High school diploma or GED

Tools

Office equipment

Job description

Provides general administrative support to a facility/department. Maintains the facility/department daily operations.

Essential Functions

• Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required.
• Coordinates travel arrangements, meetings, updates and maintains calendar appointments.
• Prepares required materials for conferences, meetings, calls, and various appointments.
• Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials.
• Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment.
• Responsible for records management including organizing and maintaining office filing system.
• Organizes and maintains office filing system.
• Reads and analyzes incoming memos and determines the appropriate course of action.
• Receives and responds to routine correspondence.
• Serves as a knowledge resource to other employees.
• Performs other duties as assigned.

Minimum Education

• High school diploma or GED required.

Minimum Experience

• Five (5) years experience required in clerical support or related area; two(2) of those years as an Office Administrator II or equivalent administrative experience supporting a manager-level or district staff position.

Knowledge Skills And Abilities

• Software skills, including use of Microsoft Office software and web-based applications.
• General business skills such as typing; data entry and review; and use of phone, copier, and fax.
• Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment.
• Customer service skills necessary to effectively and professionally respond to requests.
• Verbal and written communication skills necessary to explain complex and/or confidential information.
• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.
• Ability to mentor, coach and act as a knowledge resource to other employees.
• Knowledge of concepts, practices, policies and procedures related to FedEx operation.

Pay Transparency:

Pay: Posting Range: Office Admin I: 0-1 yr exp $17.84 - $24.89/hr; Office Admin II: 2-4 yrs exp $18.19 - $27.34/hr; Sr Office Admin: 5+ yrs exp $18.50 - $28.85/hr

Additional Details: NYXX DISTRICT ADMIN POSITION

The compensation listed reflects the pay range or rate of pay reasonably expected for this posted position at the posted location or locations. If this opportunity includes multiple job levels, the pay information represents the ranges for each level in that job family. Actual pay is determined by several job-related factors permitted by law and relevant to the position, including, but not limited to, experience relative to the job, tenure, market level, pay at the location for this job, performance, schedule, and work assignment. In California, the compensation listed reflects the range or rate of pay reasonably expected for this posted position upon hire. In New Jersey, any compensable Security and Walk time will be paid to non-exempt/hourly employees at the state minimum wage.

Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.

Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact [e-mail].

Applicants Have Rights Under Federal Employment Laws

• Know Your Rights
• Pay Transparency
• Family and Medical Leave Act (FMLA)
• Employee Polygraph Protection

E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services’ E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:

• E-Verify Notice (bilingual)
• Right to Work Notice (English) / (Spanish)