Sr. Manager, Programs (H)

University of Miami; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

University of Miami invites applications for a full-time Sr. Manager, Programs in Miami, FL. The role oversees day-to-day administrative management of assigned programs within the department and ensures implementation of initiatives, collaborating with leadership, faculty, students, and staff.

Responsibilities include program evaluation, budgeting, grants and procurement, and coordinating clerkship, educational, and accreditation activities while maintaining compliance with university policies.

Qualifications

• Bachelor's degree in a relevant field.
• 2–3 years in program coordination or academic administration.
• Experience managing multiple projects and priorities.
• Strong organizational, interpersonal, and communication skills.
• Proficiency with Microsoft Office, databases, and scheduling systems.

Responsibilities

• Prepare, maintain, and report on program effectiveness.
• Assist with managing program budgets by monitoring expenditures.
• Coordinate logistics for program events and activities.
• Serve as liaison to leadership, faculty, students, and staff.
• Ensure compliance with university policies and procedures.
• Develop new programs and resources based on needs.
• Monitor accreditation and compliance requirements.

Skills

Communication

Organization

Project management

Interpersonal skills

Education

Bachelor's degree in relevant field

Tools

Microsoft Office

Databases

Scheduling systems

Job description

The University of Miami/UHealth Department Obstetrician & Gynecologist (OBGYN) has an exciting opportunity for a full-time Sr. Manager, Programs to work in Miami, FL.

The Sr. Manager, Programs oversees the day-to-day administrative management of assigned program(s) within the department and works to ensure the successful implementation of all initiatives. The incumbent operates with the goal of delivering high quality programs to the University faculty and staff and other key stakeholders. Furthermore, the Sr. Manager, Programs serves as the liaison to leadership, faculty, students, and staff.

CORE JOB FUNCTIONS

• Prepares, maintains, and reports on program effectiveness.
• Assists with managing program budget by monitoring expenditures.
• Stays abreast of market trends and legislation impacting program functions.
• Checks, verifies, organizes, and prepares grants, procurement, and other program-relevant documents.
• Supervises, monitors, trains, and evaluates program staff members to ensure compliance with applicable policies and procedures.
• Coordinates logistics for program events and activities.
• Works with other departments to increase program awareness.
• Identifies new needs and emerging issues and develops new programs, initiatives, and resources.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
• Ensures employees are trained on controls within the function and on University policy and procedures.

DEPARTMENT SPECIFIC JOB FUNCTIONS

Clerkship Administration

• Coordinate all administrative aspects of the OB/GYN clerkship, including clinical schedules and didactics, through the learning management system.
• Manage student rotation schedules across inpatient, outpatient, and subspecialty clinical sites.
• Maintain clerkship handbooks, policies, calendars, and program resources.
• Serve as the primary point of contact for students.

Student Support

• Assist students with scheduling, onboarding requirements, and clerkship logistics.
• Communicate expectations, deadlines, assignments, and program updates.
• Respond to student inquiries and troubleshoot scheduling or placement issues.

Educational Program Coordination

• Schedule lectures, small-group sessions, simulations, workshops, and OSCEs.
• Coordinate room reservations, educational technology, and instructional materials.
• Support faculty and residents involved in teaching activities.
• Assist with implementation of curricular initiatives and educational projects.

Assessment and Evaluation Management

• Coordinate distribution and collection of student evaluations and assessments.
• Track completion of required assignments, clinical experiences, and examinations.
• Compile evaluation data and prepare reports for clerkship leadership.
• Assist with remediation documentation and follow-up activities as needed.

Accreditation and Compliance

• Maintain records required for accreditation and institutional reviews.
• Assist with annual clerkship reports, program evaluations, and quality improvement initiatives.
• Monitor clerkship metrics and educational outcomes.

Data Management and Reporting

• Maintain databases, student records, and scheduling systems.
• Generate reports related to enrollment, evaluations, clinical experiences, and program performance.
• Utilize learning management systems and educational software platforms effectively.
• Support data collection and analysis for educational research and quality improvement projects.

Event and Meeting Coordination

• Schedule clerkship meetings, committee meetings, and educational events.
• Prepare agendas, meeting materials, and minutes.
• Coordinate visiting speakers, faculty development activities, and special educational programs.

Required Qualifications

• Bachelor's degree required.
• Minimum of 2-3 years of experience in program coordination, academic administration, healthcare education, or related fields.
• Demonstrated experience managing multiple projects and competing priorities.
• Strong organizational, interpersonal, and communication skills.
• Proficiency with Microsoft Office applications, databases, and scheduling systems.

Preferred Qualifications

• Experience supporting undergraduate medical education, graduate medical education, or higher education programs.
• Knowledge of medical school clerkship operations and accreditation standards.
• Experience with learning management systems.
• Experience coordinating complex schedules involving multiple stakeholders and clinical sites.

Core Competencies

• Program Coordination
• Project Management
• Customer Service
• Communication
• Attention to Detail
• Problem Solving
• Time Management
• Data Management
• Collaboration
• Adaptability

Physical and Work Requirements

Ability to manage multiple deadlines in a fast-paced academic environment. Occasional early morning or evening support for educational events, examinations, or orientation activities. Ability to work independently while collaborating effectively with faculty, staff, and students. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Bachelor’s degree in relevant field required.
• Refer to department description for applicable certification requirements.
• Minimum 5 years of relevant experience required.

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

#LI-NN1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care.

We're the challenge you've been looking for.

Job Status: Full time

Employee Type: Staff

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System (UHealth) have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.

Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.

Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Instructional and compliance statements that are ready to be included here if needed.