Sr Manager, Facilities & Event Services

Purdue for Life Foundation; West Lafayette (IN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health savings account

Dental and Vision insurance

403(b) and Roth retirement plans

Employer retirement contribution (10%)

Tuition discounts for Purdue programs

Paid holidays and vacation time

Job summary

Purdue For Life Foundation is seeking a facilities administrator to oversee the Dauch Alumni Center operations and events. You will manage space, scheduling, budgeting, and staff coordination to ensure high-quality experiences for alumni and guests.

The role requires strong organizational skills, supervisory experience, and familiarity with campus policies. The position is on-site at the Dauch Alumni Center with occasional evenings/weekends.

Qualifications

• Two years of experience with facilities administration.
• Supervisory experience is preferred.
• Experience with Purdue University business operations and procedures/policy, is preferred.
• Event management/coordination preferred.
• Associates degree preferred, but not required.

Responsibilities

• Serve as building deputy for the Dauch Alumni Center (DAC).
• Manage, schedule, coordinate, and oversee all scheduled meetings/events in Dauch event space.
• Coordinate and execute Dauch staff engagement events
• Regularly inspect facility to ensure a high standard for alumni and guests.
• Oversee space management for DAC, including office assignments, moves, changes and additions.
• Manage annual operating budget for the Dauch facilities and Dauch event services.
• Coordinate and manage invoicing, billing, purchasing, and vendor payment processes for Dauch events & facilities,
• Plan future renovations and repairs for DAC.
• Review, maintain, and communicate policies and procedures for building usage and operations.
• Maintain and communicate emergency plan information, security access policies and schedules.
• Manage Purdue for Life Foundation mail/communications center, including the distribution of U.S. and campus mail, FedEx, and other expedited services; oversee shipping and receiving for the facility.
• Ensure compliance with office standards, which includes all repairs and relationships with zone workers.
• Maintain all keys, pass cards, and security cameras for the Dauch Alumni Center to control facility access.
• Manage employee workspace allocation and office accommodations,
• Serve as curator of exhibits.
• Manage and ensure internal and external expectations are met for all events in the DAC.
• Coordinate and manage cleaning of operational areas not cleaned by Purdue Building Services.
• Supervise Facility Utility Worker.
• Review and recommend operational changes as appropriate.
• Manage kitchen catering operations.
• Interview, hire, train, schedule and supervise multiple student worker staff.
• Coordinate building services staff for building maintenance.

Skills

Customer service

Organization

Problem solving

Flex schedule

Basic computer skills

OSHA/ADA knowledge

Education

Associates degree preferred

Tools

Facilities software

Job description

Description

Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here.

Department: Facilities

Location: Purdue for Life Foundation

*Purdue For Life Foundation job levels and compensation ranges are independent of, and differ from, those of Purdue University.

Responsibilities

• Serve as building deputy for the Dauch Alumni Center (DAC).
• Manage, schedule, coordinate, and oversee all scheduled meetings/events in Dauch event space.
• Coordinate and execute Dauch staff engagement events
• Regularly inspect facility to ensure a high standard for alumni and guests.
• Oversee space management for DAC, including office assignments, moves, changes and additions.
• Manage annual operating budget for the Dauch facilities and Dauch event services.
• Coordinate and manage invoicing, billing, purchasing, and vendor payment processes for Dauch events & facilities,
• Plan future renovations and repairs for DAC.
• Review, maintain, and communicate policies and procedures for building usage and operations.
• Maintain and communicate emergency plan information, security access policies and schedules.
• Manage Purdue for Life Foundation mail/communications center, including the distribution of U.S. and campus mail, FedEx, and other expedited services; oversee shipping and receiving for the facility.
• Ensure compliance with office standards, which includes all repairs and relationships with zone workers.
• Maintain all keys, pass cards, and security cameras for the Dauch Alumni Center to control facility access.
• Manage employee workspace allocation and office accommodations,
• Serve as curator of exhibits.
• Manage and ensure internal and external expectations are met for all events in the DAC.
• Coordinate and manage cleaning of operational areas not cleaned by Purdue Building Services.
• Supervise Facility Utility Worker.
• Review and recommend operational changes as appropriate.
• Manage kitchen catering operations.
• Interview, hire, train, schedule and supervise multiple student worker staff.
• Coordinate building services staff for building maintenance.

Required Skills, Knowledge and Abilities

• Strong customer service orientation and good communications skills, both verbal and written.
• Must have excellent organizational and demonstrated problem-solving skills.
• Must be self-motivated and able to exercise sound judgment in prioritizing tasks which originate from numerous sources to meet various deadlines.
• Must be able to work a flex schedule which will include some weekends and evenings.
• Basic computer skills are necessary.
• Knowledge of OSHA regulations, ADA compliance and office safety procedures.

Required Education, Experience and Benefits Summary

• Two years of experience with facilities administration required.
• Supervisory experience is preferred.
• Experience with Purdue University business operations and procedures/policy, is preferred.
• Event management/coordination preferred
• Associates degree preferred, but not required.

Job Level: Management 2

*Purdue For Life Foundation job levels and compensation ranges are independent of, and differ from, those of Purdue University.

Benefits Summary for eligible employees:

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account- earn up to $700 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance.
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.