Foundation Relations Specialist

Purdue for Life Foundation; West Lafayette (IN); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

10 paid holidays

Up to 22 vacation days

401(k)/Roth retirement plans available

Health Savings Account

Dental and Vision insurance

Tuition discounts

Job summary

The Purdue For Life Foundation is seeking an organized administrative professional to support the Foundation Relations team in West Lafayette, Indiana. You will manage calendars, prepare reports, and coordinate projects that advance education initiatives and scholarships.

In this role, you will track budgets, respond to inquiries with professional judgment, and help prepare presentations for senior leaders while maintaining databases and ensuring smooth office operations within a collaborative

Qualifications

• Bachelor's Degree required.
• Minimum four years clerical/administrative office experience required.
• Ability to communicate policies and procedures clearly.

Responsibilities

• Provide project management and support for the Senior Vice President, Foundation Relations and the Foundation Relations team.
• Proactively manage the status of projects, propose next steps, research issues, suggest process improvements, and identify opportunities to enhance projects.
• Develop reports and presentations; manage budgets and travel and procurement; maintain Salesforce tracking where applicable.
• Executive support: manage calendar, prioritize requests, prepare agendas and materials for meetings, and organize electronic filing.

Skills

Policy communication

Office management

Customer service

Public relations

Teamwork

Diplomacy

Attention to detail

Education

Bachelor's Degree

Job description

Description

Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here.

Department

Foundation Relations

Location

Purdue for Life Foundation

Responsibilities

• Project management and support: Provide comprehensive project management and support for the Senior Vice President, Foundation Relations and the Foundation Relations team.
• Manage project status: Proactively manage the status of projects, propose next steps, research issues, suggest process improvements, and identify opportunities to enhance projects.
• SPS Foundation Awards tracking: Take ownership of SPS Foundation Awards tracking within Salesforce.
• Budget management: Manage the Foundation Relations budget.
• Develop reports and presentations: Develop and refine summaries, reports, spreadsheets, and presentations.
• Executive support: Provide high-level executive support to the Senior Vice President of Foundation Relations and the Foundation Relations team. Manage the calendar, assess and prioritize requests, compile information, draft agendas, background notes, and materials for meetings, maintain databases, and organize and manage the electronic filing system.
• Travel and procurement: Initiate travel and procurement requests, monitor budgets, process gifts, reconcile financial information, and produce reports.
• Respond to inquiries: Use independent judgment to respond to questions and determine when/how to respond or refer.
• Contribute to organizational objectives: Analyze office systems, procedures, and practices to provide efficient management of administration and customer service.
• Research and data compilation: Research, compile data, and design reports, spreadsheets, logs, graphs, and charts to meet organizational objectives.
• Respond to information requests: Address routine and non-routine requests for information.
• Prioritize communications: Assess the nature of communications and prioritize accordingly.
• Issue resolution: Resolve issues, make recommendations, and route communications appropriately.
• Compose and edit correspondence: Draft and edit correspondence.
• System management: Manage and analyze systems, procedures, and practices to ensure efficient administration and customer service.
• Document flow management: Manage the flow of documents into and out of the office.
• Event arrangements: Oversee all arrangements for visits and events.
• Other duties: Perform other duties as assigned.

Required Skills, Knowledge and Abilities

• Ability to effectively communication policies and procedures.
• Excellent office management skills including word processing, content and context editing, composing correspondence, proofreading, and developing and maintain office filing system.
• Demonstrated good judgment, excellent communication, teamwork, strong customer service focus, diplomacy, persuasive ability, public relations.
• Ability to inspire confidence and cooperation.
• Ability to work under pressure, prioritize work to meet deadlines, and produce high quality work with attention to detail.
• Ability to effectively interface with University and corporate executives, distinguished alumni, faculty, staff, general public and media representatives.
• Ability to foster a participative supervisory style.
• Possess a learning orientation to changing technology impacting business processes.
• Ability to work with diverse clientele, represent the University with tact and diplomacy, maintain confidentiality and manage multiple tasks.
• Creative and self-motivated.
• Ability to work weekends and evenings.

Required Education, Experience and Benefits Summary

• Bachelor's Degree required
• Minimum of four years of clerical/administrative office experience required.

Job Level: Professional 2

*Purdue For Life Foundation job levels and compensation ranges are independent of, and differ from, those of Purdue University.

Benefits Summary for eligible employees

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account- earn up to $700 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance.
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.