Sr Manager, Facilities & Event Services

Purdue Alumni Student Experience (PASE); West Virginia; On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health Savings Account

Retirement plan (403(b) and Roth)

Paid holidays

Vacation days

Job summary

Purdue For Life Foundation is seeking a Sr Manager, Facilities & Event Services to lead the Dauch Alumni Center operations onsite. This role oversees event space scheduling, staff engagement, and facility maintenance to ensure a premier experience for alumni and guests.

The position requires two years of facilities administration experience and supervisory skills, with a preference for familiarity with Purdue operations and event management.

Qualifications

• Two years of facilities administration experience required.
• Supervisory experience preferred.
• Experience with Purdue University operations is preferred.
• Event management/coordination preferred.
• Associates degree preferred.

Responsibilities

• Serve as building deputy for the Dauch Alumni Center (DAC).
• Manage, schedule, coordinate, and oversee all scheduled meetings/events in Dauch event space.
• Coordinate and execute Dauch staff engagement events.
• Regularly inspect facility to ensure a high standard for alumni and guests.
• Oversee space management for DAC, including office assignments, moves, changes and additions.
• Manage annual operating budget for the Dauch facilities and Dauch event services.
• Coordinate and manage invoicing, billing, purchasing, and vendor payment processes for Dauch events & facilities.
• Plan future renovations and repairs for DAC.
• Review, maintain, and communicate policies and procedures for building usage and operations.
• Maintain and communicate emergency plan information, security access policies and schedules.
• Manage Purdue for Life Foundation mail/communications center, including the distribution of U.S. and campus mail, FedEx, and other expedited services; oversee shipping and receiving for the facility.
• Ensure compliance with office standards, which includes all repairs and relationships with zone workers.
• Maintain all keys, pass cards, and security cameras for the Dauch Alumni Center to control facility access.
• Manage employee workspace allocation and office accommodations.
• Serve as curator of exhibits.
• Manage and ensure internal and external expectations are met for all events in the DAC.
• Coordinate and manage cleaning of operational areas not cleaned by Purdue Building Services.
• Supervise Facility Utility Worker.
• Review and recommend operational changes as appropriate.
• Manage kitchen catering operations.
• Interview, hire, train, schedule and supervise multiple student worker staff.
• Coordinate building services staff for building maintenance.

Skills

Customer service

Communication

Organization

Problem solving

Self-motivation

Flex schedule

Computer basics

OSHA/ADA compliance

Education

Associate degree preferred

Job description

Sr Manager, Facilities & Event Services

Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here.

Employment Details

• Department: Facilities
• Employment Type: Full Time
• Location: Purdue for Life Foundation
• Workplace type: Onsite

Responsibilities

• Serve as building deputy for the Dauch Alumni Center (DAC).
• Manage, schedule, coordinate, and oversee all scheduled meetings/events in Dauch event space.
• Coordinate and execute Dauch staff engagement events.
• Regularly inspect facility to ensure a high standard for alumni and guests.
• Oversee space management for DAC, including office assignments, moves, changes and additions.
• Manage annual operating budget for the Dauch facilities and Dauch event services.
• Coordinate and manage invoicing, billing, purchasing, and vendor payment processes for Dauch events & facilities.
• Plan future renovations and repairs for DAC.
• Review, maintain, and communicate policies and procedures for building usage and operations.
• Maintain and communicate emergency plan information, security access policies and schedules.
• Manage Purdue for Life Foundation mail/communications center, including the distribution of U.S. and campus mail, FedEx, and other expedited services; oversee shipping and receiving for the facility.
• Ensure compliance with office standards, which includes all repairs and relationships with zone workers.
• Maintain all keys, pass cards, and security cameras for the Dauch Alumni Center to control facility access.
• Manage employee workspace allocation and office accommodations.
• Serve as curator of exhibits.
• Manage and ensure internal and external expectations are met for all events in the DAC.
• Coordinate and manage cleaning of operational areas not cleaned by Purdue Building Services.
• Supervise Facility Utility Worker.
• Review and recommend operational changes as appropriate.
• Manage kitchen catering operations.
• Interview, hire, train, schedule and supervise multiple student worker staff.
• Coordinate building services staff for building maintenance.

Required Skills, Knowledge And Abilities

• Strong customer service orientation and good communications skills, both verbal and written.
• Must have excellent organizational and demonstrated problem-solving skills.
• Must be self-motivated and able to exercise sound judgment in prioritizing tasks which originate from numerous sources to meet various deadlines.
• Must be able to work a flex schedule which will include some weekends and evenings.
• Basic computer skills are necessary.
• Knowledge of OSHA regulations, ADA compliance and office safety procedures.

Required Education, Experience And Benefits Summary

• Two years of experience with facilities administration required.
• Supervisory experience is preferred.
• Experience with Purdue University business operations and procedures/policy, is preferred.
• Event management/coordination preferred.
• Associates degree preferred, but not required.

Job Level

Management 2

Purdue For Life Foundation job levels and compensation ranges are independent of, and differ from, those of Purdue University.

Benefits Summary For Eligible Employees

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account- earn up to $700 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance.
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.

About Purdue For Life Foundation

The Purdue for Life Foundation is an equal opportunity, affirmative action employer. Purdue for Life views, evaluates, and treats all persons in all Foundation‑related activities solely as individuals on the basis of their own personal abilities, qualifications, and other relevant characteristics. All qualified applicants for employment will receive consideration without regard to race, religion, color, gender, national origin or ancestry, genetic information, marital status, parental status, sexual orientation, gender identity and expression, disability, or status as a veteran.

Purdue for Life will not sponsor employment authorization for this position.

A criminal conviction check and negative controlled substance test are required for employment in this position.