Sr. Library Associate, Arthur Neef Law Library

Wayne State University; Detroit (MI); On-site; USD 33,000 - 40,000; Full time

Job summary

Wayne State University in Detroit invites applications for a Sr. Library Associate at the Arthur Neef Law Library. The role focuses on clerical support across circulation, reference, and media desk services, including cataloging, acquisitions, and data entry in the library system.

The position requires strong organizational skills, meticulous data handling, and the ability to guide student assistants. Evening or weekend shifts may be required, with a regular schedule and responsibilities aligned

Qualifications

• High school graduate or equivalent.
• Some supervisory experience preferred.
• Operate computer terminal and office equipment with accuracy.
• Strong organizational and detail-oriented abilities.
• Ability to communicate effectively with patrons and staff.
• Read and interpret online records; basic data entry skills.
• Flexible schedule including weekends and evenings.

Responsibilities

• Provide clerical support for circulation, reference and media desk.
• Process book charges, discharges and renewals; register library cards.
• Create and process records via the library system; manage holds.
• Assist patrons with bibliographic searches and teach online system basics.
• Participate in cataloging, acquisitions, bindery and related tasks.
• Supervise 7-10 student assistants; assign and monitor work.

Skills

Strong organizational skills

Ability to communicate effectively

Attention to detail

Data entry skills

Customer service

Time management

Education

High school diploma

Tools

OCLC

Horizon

Imagine system

Job description

Sr. Library Associate, Arthur Neef Law Library

Wayne State University is searching for an experienced Sr.Library Associate, Arthur Neef Law Library at its Detroitcampus location.

Wayne State is a premier, public, urban research university locatedinc the heart of Detroit, Michigan where students from allbackgrounds are offered a rich, high-quality education. Ourdeep-rooted commitment to excellence, collaboration, integrity,diversity and inclusion creates exceptional educationalopportunities which prepare students for success in a globalsociety.

Position Purpose:

Perform procedural library work involving moderately complexclerical support for a public or technical service unit in the University Library System. Work activities necessitate proficiencyin library methods and procedures and the ability to utilizeon-line computer systems and standard office equipment.

Essential Functions:

Perform moderately complex clerical support for circulation,reference and media desk services. Process requests for bookcharges, discharges and renewals; library card registration. Createand process records and holds via the computerized library system.Collect fines and fees; deposit and record on-line status. Ensureproper and accurate shelving of materials. Assist library patronswith routine bibliographic searches (e.g. locate monographs,serials, periodicals, audio-visual tapes, microfiche and film);provide general instruction in the operation of on-line computersystem, e.g. Imagine, Horizon, microfiche/film readers andcopiers.

Assist with bibliographic cataloging and acquisitions followingestablished procedures. Operate computer terminal to access, enterand retrieve information involving multiple display formats and thecoding and interpretation of data. Input, verify, interpret andedit on-line electronic records of journal subscriptions, binderyshipments, subject headings, authority records and other datapertaining to acquisitions, cataloging, bindery and circulation viaOCLC system and bibliographic database.

Perform bindery and preservation functions for the library. Updateand maintain on-line data pertaining to materials in the binderyprocess. Prepare and ship materials to bindery.

Review and verify computer generated reports to identify andcorrect routine errors of on-line data. Compile statistical dataand prepare monthly and special reports regarding departmentaloperations. Maintain and update daily activity logs and work orderrequests. Process invoices to initiate vendor payment; depositfines/fees into appropriate accounts; maintain billing status viacomputerized record.

Provide functional supervision to a large number (7-10) of studentassistants and full and part-time support personnel. Assign andmonitor work activities. Train in appropriate methods andprocedures. Answer and resolve routine inquiries; refer complexproblems to appropriate personnel.

Participate in general office functions as needed. Prepare andprocess appropriate University forms, paperwork and generalcorrespondence. Operate standard and non-standard office equipmentand machines, e.g. typewriter, photocopier, computer terminal,microfilm/fiche readers. Receive and answer telephone calls, takemessages and direct inquiries and problems to appropriatepersonnel. Maintain department files; prepare materials for mail(i.e. interlibrary loan and DALNET information).

Open and close building facility and maintain secure area. May berequired to work evening and weekend shifts. Monitor supply andequipment inventory; order materials and contact vendorrepresentatives as necessary.

Perform related work as assigned.

Minimum Qualifications:

High school graduate or equivalent combination of education and/orexperience.

Some supervisory experience preferred.

Ability to operate computer terminal, standard and non-standardoffice equipment, e.g. photocopier, typewriter,microfiche/microfilm reader, accurate typing and data entryskills.

Strong organizational skills; keen attention to detail.

Strong concentration; ability to process large amounts of data andmeet deadlines.

Ability to communicate effectively with others.

Some computer skills and the ability to read and interpret on-linerecords.

Ability to work a flexible schedule including weekends and eveninghours.

Ability to work a regular schedule including weekends andevenings.

Some knowledge of OCLC, Horizon and Imagine systemspreferred.

Typically, incumbents have held positions as Library Clerk, OfficeClerk or student employee in a library facility.

ADDITIONAL COMMENTS

This senior classification level is designed to provide moderatelycomplex clerical support for either a public or technical serviceunit in the Library System. Work activities necessitate requireproficiency in various library procedures, e.g. circulation, loan,reference, media, cataloging, acquisitions, bindery, preservationand receiving services. The incumbent is expected to operate acomputer terminal to access, retrieve and enter information viaOCLC, Horizon and Imagine systems. The incumbent is expected tohave the ability to communicate effectively when assisting patronswith library procedures, methods and operations. Functionalsupervision is exercised over a large number of (7-10) of student andpart-time temporary support personnel. The incumbent may beexpected to work an evening or weekend shift. Work activitiesinclude thinking within somewhat diversified procedures. Thisclassification is generally located in a public or technicalservice unit in the University Library System. This classificationreports to and receives work direction from aprofessional/administrative, academic staff or management levelposition.

School/College/Division:

H01 - University Libraries

Primary Department:

H0106 - Public Services

Employment Type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Salary minimum: $33,127
• Salary hire maximum: $39,748

Working Conditions:

Normal office environment.

This position must be filled pursuant to the provisions of acollective bargaining agreement, and as such may be filled by aqualified bargaining unit member, should one apply.

Job Openings:

• Number of openings: 1
• Reposted position: No

Background check requirements:

University policy requires certain persons who are offeredemployment to undergo a background check, including a criminalhistory check, before starting work. If you are offered employment,the university will inform you if a background check isrequired.